Change Student's Course Offering Option

Change Students Course Offering Option - ENRF4110

Purpose	To enable changes to a student's course offering option within a course offering
Subsystem	Enrolments
Structure	Two Blocks	Student Course Attempt Change Student's Course Offering Option
	Function Buttons invoke:	Change Option Process
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This form is used to change the course offering option of individual student course attempts. It is possible, subject to the following rules, to change the course version, the calendar type in which offerings are available and particular offering attributes.

Course offering options may be changed because:

the student's circumstances have changed such that a different academic calendar now applies. For example, this can be the case where studies are commenced in the course in one country (using one academic calendar) and the student continues in the course in another country (using a different academic calendar)
the original course version is no longer being offered or the student requests transfer to a later version
the course offering option is no longer available or the student requests a change in course location, attendance mode or attendance type

Students can be moved to course offering options:

with a matching course code and
with a course version which is ACTIVE and unexpired (currently offered). [If the student is not changing course version/calendar this does not apply. I.e. they are free to move to any available offering option within their current version/calendar]

Students cannot transfer to another version of the same course which has a different course type. A change of course type would normally dictate a change of course code.

Student Course Attempt

Explanation

This context block shows a particular course attempt for a student. The current options on offer for that course are shown in the block below, and this form allows for a change of option within the course attempt displayed.

When the form is entered via a navigation button in another form, the student course attempt details selected there are shown in this block. When the form is entered from the menu, this block is used to inquire on course attempts for any student.

Example

Assume that a course M300, selected in the Student Course Attempt screen of Record Enrolments (ENRF3000), is shown here as part of the context information when the form is entered via the Chg Option button. The block below lists the current options for M300, one of which may be selected to alter the student's course attempt details.

To inquire on a student course attempt other than the one currently displayed, using the Change Student's Course Offering Option form:

Navigate to the Student Course Attempt block.

Enter Query mode.

Enter query details in the appropriate fields (usually student's ID in the Person ID field).

Execute the query. The cursor is placed in the block below.

Where the student has more than one course attempt: navigate back to the Student Course Attempt block and scroll through the records to find the one required.

Rules/Notes:

Validations in this form are performed for the academic period specified in the session details when this form is accessed via ENRF3000. If the form is accessed directly from a menu or zoom, validations are performed for the current academic period.

Inquiry cannot be performed when the form has been accessed from ENRF3000. To re-query, it is necessary to go back to the Student Course Attempt screen of ENRF3000.

This form can only be accessed from ENRF3000 where the session details/enrolment category includes this function as an enrolment step.

Change Student's Course Offering Option
Explanation
The calendar type, course version, location, attendance type and/or attendance mode of the student's selected course attempt may be altered, within the bounds of available course offering options. These options are listed in this block, and one of them can be selected to effect the changes required. The institution may have stipulated that the student enrol in a course offering option where one or more components is 'forced'. For example, it may be a requirement that they take the course at a particular location, or with a particular attendance mode or type. A forced component is indicated by a # symbol beside the data in the Student Course Attempt screen of Record Enrolments. This forced option can be changed by selecting a different option for the student from this block.
Example
Assume that the student's course attempt in the ACAD-YR academic calendar is for a course M300, version 1, currently nominated as at the GEELONG campus with an Attendance Mode of N (on campus) and Attendance Type of U (undefined). The student wants to switch location to Burwood. These options are listed in the block as currently offered:
M300	1	ACAD-YR	Geelong	Mode: F	Type: U
M300	1	ACAD-YR	Burwood	Mode: F	Type: U
M300	1	ACAD-YR	Burwood	Mode: N	Type: U
M300	1	ACAD-YR	Burwood	Mode: N	Type: FT
By selecting the Change Option button next to the fourth option down, the student's nominated course attempt can be switched to the Burwood location without changing any other components.

To allocate a different course offering option to the student's course attempt, using the Change Student's Course Offering Option form:

Ensure the cursor is in this block.

Navigate to the required option.

Select the corresponding Change Option button to alter the student's course attempt to this option.

The System asks for confirmation that a change is intended. Select Yes (or to cancel, select No).

The change is made, and an advisory message given.

Rules:

A change is not allowed where the system course attempt status is DISCONTIN, COMPLETED or LAPSED.

Data is saved automatically when the Change Option button is selected - the database is updated when this selection is confirmed.

If a student's option is changed to one which has 'forced' components which their enrolment contravenes, the System will give suitable warning messages when their option is changed.

A warning message is given if the student has too many cross location credit points.

Changes within this form will have the following notable effects:

Updated 29 May 2002