Purpose

To allow the creation and maintenance of person international details

Subsystem

Enrolments

Structure

Two Blocks

Person

International Visa

Image

Person

Explanation

This form can be accessed in two ways - either directly or from another form.

Accessing the Maintain Person International Details form directly from the menu allows the user to query details in the Person Detail block and retrieve a number of records one after the other.

If the form is accessed from another form (for instance from ENRF3000 as a step in the enrolment process) it opens with a student ID carried forward as the context record. In these circumstances it is not possible to query any other person details.

Note that the person query function in this form is not as powerful as that in the Find Person form (ADMF1211). Names are case sensitive and are best avoided as query criteria. To avoid delays in retrieving records it is preferable to use Person ID numbers as query criteria.

The Person block displays details of the student for whom passport, visa and agent details may be displayed and/or recorded.

Example

During the enrolments process, the international details of the enrolling student can be checked or recorded by selecting the navigation button in the Record Enrolments form.

This form may also be accessed directly. Students can be found (queried) in the Person block and passport and visa details recorded or checked.

International Visa

Explanation

The International Visa block is used to record and display passport and visa details for international students. This is a record keeping facility only and has no effect on other functionality.

The E-COE button navigates to the Maintain E-COE Number form (ADMF32T0) to enable viewing only of this information for the student.

To create a new international details record for a person using the Maintain Person International Details form:

1.      Ensure that the correct person record is displayed.

2.      Navigate to the International Visa block.

3.      Enter Insert mode.

4.      Select the type of visa held by the applicant/student from the list of values (or key a valid value) in the Visa Type field of a blank record. Enter the start and end dates of the visa. The record can be saved at this time. The remaining fields are optional.

5.      Enter visa and passport details in the appropriate fields.

6.      Save.

Rules:

To modify an international details record for a person using the Maintain Person International Details form:

1.      Find the record to be modified.

2.      Make the required changes.

3.      Save.

To delete an international details record from a person using the Maintain Person International Details form:

1.      Find the record to be deleted.

2.      Locate the cursor in the record to be deleted.

3.      Delete record.

4.      Save.