Purpose

To allow the creation and maintenance of institution defined HECS payment options

Subsystem

Enrolments

Structure

Single Block

HECS Payment Option

Image

HECS Payment Option

Explanation

This form is used to record and maintain the institution defined set of HECS payment options. These are comparable to government HECS payment options (DEST element 380) specified in the Data Dictionary of the DEST manual, but provide for greater flexibility with the ability to subdivide government codes and to use more meaningful codes. Institution defined HECS payment options may be mapped to a government HECS payment option. Students in government reportable courses normally select a course attempt HECS payment option from the institution defined set, at enrolment. In some cases, such as reportable non-award courses, the appropriate HECS code is reported on the student's behalf, without the need for students to indicate the appropriate payment option.

Example

Meaningful values for HECS payment options, such as DEFERRED and OS-FEE, could be used and mapped to the Government HECS payment options 10 - Deferred and 22 - Fee paying overseas student respectively.

To create a new HECS payment option record using the Maintain HECS Payment Options form:

1. Enter Insert mode.
2. Enter the new HECS payment option code in the HECS Payment Option field of a blank record.
3. Enter the corresponding description for the HECS payment option in the Description field.
4. Select the Government HECS payment option to which the new payment option maps from the list of values (or key a valid value) in the Govt HECS Payment Option field. (optional)
5. If the HECS Payment Option has to be automatically expired at the end of an academic period, select the Expire After Academic Period checkbox.
6. Save.

• The Expire After Academic Period function is designed particularly for government option 40, HECS exemption (Australian Postgraduate Award or permanent resident with OPRS/SOPF) where the student's continuing eligibility to receive the exemption is assessed periodically.

To modify a HECS payment option record using the Maintain HECS Payment Options form:

1. Find the record to be modified.
2. Modify the record as required.
3. Save.

• A HECS payment option should only be modified where the change is to correct an incorrectly entered description.

To delete a HECS payment option record using the Maintain HECS Payment Options form:

1. Find the record to be deleted.
2. Locate the cursor in the record to be deleted.
3. Delete record.
4. Save.

• If a HECS payment option has been assigned to any student course attempt, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

Changes within this form will have the following notable effects: