Maintain Country Codes - ENRF0120

Purpose

To enable the creation and maintenance of country codes

Subsystem

Enrolments

Structure

Single Block

Country Code

Image

 

Country Code

Explanation

This form is used to record and maintain the institution defined set of country codes. These are comparable to Government Country Codes (DEST element 306) specified in the Data Dictionary of the DEST manual, but provide for greater flexibility with the ability to subdivide Government codes and to use more meaningful codes. Each institution defined country code must be mapped to a Government country code. Country codes are used to record person statistical details in the Maintain Person Statistical Details form (ENRF3060).

Example

The Government country code for Albania is S011, this function permits the definition of an institution defined code which will map to S011, for example, ALBANIA.

An institution may be interested in knowing the states within countries from which their students originate. This function permits the Government country code S302 - U.S.A. to be subdivided into states (ALASKA, CALIFORNIA etc.) which map back to S302.

To create a new country code record using the Maintain Country Codes form:

  1. Enter Insert mode.
    2.
  2. Enter the new country code in the Country Code field of a blank record.
    3.
  3. Enter the corresponding description for the country code in the Description field.
    4.
  4. Select the Government country code to which the new country code maps from the list of values (or key a valid value) in the Govt Country Cd field.
  5. Select the Effective Start Submission Year from the list of values.
  6. Select the Effective End Submission Year from the list of values.
  7. Enter any other information regarding this country code in the Notes field.
  8. Save.
    9.

Rules:

  • The Effective Start Submission Year can not be greater than the Effective End Submission Year.

To modify a country code record using the Maintain Country Codes form:

  1. Find the record to be modified.
    2.
  2. Modify the record as required.
    3.
  3. Save.

Rules:

  • A Country Code should only be modified where the change is to correct an incorrectly entered description or where the country's name changes.

To delete a country code record using the Maintain Country Codes form:

  1. Find the record to be deleted.
    2.
  2. Locate the cursor in the record to be deleted.
  3. Delete record.
    4.
  4. Save.

Rules:

  • If a Country Code has been assigned to a student enrolment, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

Changes within this form will have the following notable effects:

 

Updated 24 May 2002