Unit Reference Codes

Maintain Unit Reference Codes - CRSF2270

Purpose To enable the creation and maintenance of the alternative reference codes by which a unit version may be identified

Subsystem Course Structure & Planning

Structure Two Blocks Unit Version
Unit Reference Code

Image

Unit Version

Explanation

The Unit Version block (context block) displays the current unit version record (context record) from the Maintain Basic Unit Details form. The displayed records in the Unit Reference Code block are the alternative reference codes by which the context unit version may be identified.

Example

When a unit is displayed in the Maintain Basic Unit Details form, the Other Unit Details button selected and the Unit Reference Codes navigation button selected, then this form will display that same unit as the context record and any existing reference codes relating to this record will be displayed.

Navigation

Invoked From CRSF2210 Maintain Basic Unit Details. Course Version passed in context.

Start Up Mode In Context

To view the alternate unit reference codes for a unit version:

This block does not permit a query to be entered. It is necessary to:

Return to the Maintain Basic Unit Details form.
Select the unit version for which unit reference codes are required.
Select the navigation button for Other Unit Details.
Select the navigation button for Unit Reference Code.

Unit Reference Code

Explanation

Each unit version is identified within the system by its unique combination of unit code and version number. This form is used to record alternative reference codes to identify a unit version for other specific purposes. This feature is particularly useful for recording codes used by other systems to identify a unit version.

Example

An interactive voice response (IVR) system may use numerical codes to identify unit versions. In SIS, the same unit version may be represented by an alphanumeric unit code and a version number. Using the Maintain Unit Reference Codes form it is possible to record the IVR code against this system's unit code and version number to provide a link between the two systems.

To record a unit reference code against a unit version:

Enter Insert Mode.
Select the reference code type for the reference code being recorded, from the list of values (or enter a valid value) in the Reference Code Type field of a blank record.
Enter the alternative code in the Reference Code field.
Enter a meaningful description of the reference code in the Description field.
Save.
Rules:

AVETMISS Unit Of Competency / Module Name is required as the Description for Unit Reference Codes of type 'UOC'.
Only one Reference Code can exist with a reference code type mapped to the System Reference Code Type UOC.
Reference code type must not be CLOSED.

To modify a unit reference code of a unit version:

Find the record to be modified.
Change the description as required.
Save.
Rules:

The Reference Code Type and Reference Code fields are protected against update. It is not possible to modify existing records in this form other than to change their description. A reference code can, however, be deleted from a unit version.

To delete a unit reference code from a unit version:

Ensure that the correct unit version is displayed in the Unit Version block.
Select the desired unit reference code record (ie. reference Code Type) record.
Delete record.
Save.

Changes within this form will have the following notable effects:

Last updated 06 January, 2003.

Purpose	To enable the creation and maintenance of the alternative reference codes by which a unit version may be identified
Subsystem	Course Structure & Planning
Structure	Two Blocks	Unit Version Unit Reference Code
Image

Navigation
	Invoked From	CRSF2210 Maintain Basic Unit Details. Course Version passed in context.
	Start Up Mode	In Context

To view the alternate unit reference codes for a unit version:
This block does not permit a query to be entered. It is necessary to: Return to the Maintain Basic Unit Details form. Select the unit version for which unit reference codes are required. Select the navigation button for Other Unit Details. Select the navigation button for Unit Reference Code.

To record a unit reference code against a unit version:
Enter Insert Mode. Select the reference code type for the reference code being recorded, from the list of values (or enter a valid value) in the Reference Code Type field of a blank record. Enter the alternative code in the Reference Code field. Enter a meaningful description of the reference code in the Description field. Save.	Rules: AVETMISS Unit Of Competency / Module Name is required as the Description for Unit Reference Codes of type 'UOC'. Only one Reference Code can exist with a reference code type mapped to the System Reference Code Type UOC. Reference code type must not be CLOSED.
To modify a unit reference code of a unit version:
Find the record to be modified. Change the description as required. Save.	Rules: The Reference Code Type and Reference Code fields are protected against update. It is not possible to modify existing records in this form other than to change their description. A reference code can, however, be deleted from a unit version.
To delete a unit reference code from a unit version:
Ensure that the correct unit version is displayed in the Unit Version block. Select the desired unit reference code record (ie. reference Code Type) record. Delete record. Save.