Purpose

To allow the creation and maintenance of institution defined unit statuses

Subsystem

Course Structure & Planning

Structure

Single Block

Unit Status

Image

Unit Status

Explanation

This form is used to record and maintain the set of institution defined unit statuses. A unit status defines the state of activity of a unit version. Unit status provides flexibility by permitting the subdivision of system statuses and the use of status names specific to the institution. Each institution defined unit status must be mapped to a system unit status which is recognised by the system for other functionality.

Example

If the term CURRENT is a familiar term identifying a unit status at an institution, this can be mapped to the system status ACTIVE. An institution may wish to subdivide the system status INACTIVE into INACTIVE and SLEEPING. The table below could represent part of the set of unit statuses for an institution.

Unit Status

Description

System Unit Status

CURRENT

Currently available for use

ACTIVE

INACTIVE

No longer available

INACTIVE

SLEEPING

Temporarily unavailable

INACTIVE

PLANNED

In planning stage

PLANNED

To create a new unit status using the Maintain Unit Statuses form:

1. Enter Insert Mode.
2. Enter the desired name (or code) of the unit status in the Unit Status field of a blank record.
3. Enter a meaningful description for the unit status in the Description field.
4. Select the appropriate system unit status from the list of values (or key a valid value) in the System Unit Status field.
5. Save.

To delete a unit status using the Maintain Unit Statuses form:

1. Find the record to be deleted.
2. Locate the cursor in the record to be deleted.
3. Delete record.
4. Save.

• If a unit status has been used in the definition of a unit, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

To modify a unit status using the Maintain Unit Statuses form:

1. Find the record to be modified.
2. Modify the record as required.
3. Save.

• If a unit status has been used in the definition of a unit , only the description can be modified. This is not recommended unless the change in description is minor and does not affect the meaning of the unit status. A new unit status should normally be created.
• A unit status can be closed, preventing any further use, by selecting the Closed check box.

Changes within this form will have the following notable effects: