Purpose

To allow the creation and maintenance of institution defined course group types

Subsystem

Course Structure & Planning

Structure

Single Block

Course Group Type

Navigation Button invokes:

Maintain Course Groups form

Image

Course Group Type

Explanation

This form is used to maintain the set of institution defined course group types. Courses may be gathered into ad-hoc groups for specific purposes. Each course group is identified by a unique code. Course group types are used to classify course groups according to the purpose of the grouping. Each course group must be mapped to a course group type. Every course group type must be mapped to a system course group type that is recognised by the System for other functionality.

System Course Group Types

Description & Function

ADMTRANSFR

Admissions Transfer Process Course Group Code
Used in processing of course transfer through Admission.
Refer to Process Course Transfer (ENRF4150) and Direct Admission Course (ADMF3240).

TRANSFER

Course Transfer Group
Used in processing of course transfer through Enrolment.
Refer to Process Course Transfer (ENRF4150).

COMBINED

Combined Course Group
Used in the derivation of commencing or returning student for Statistics.
Refer to Statistics Subsystem Data Pre-requisites and Derivation of a Commencing Student.

EQUIV

Course Equivalence Group
Used in the derivation of commencing or returning student for Statistics.
Refer to Statistics Subsystem Data Pre-requisites and Derivation of a Commencing Student.

GOVT-RET

Government Returning Course Group
Used in the derivation of commencing or returning student for Statistics.
Refer to Statistics Subsystem Data Pre-requisites and Derivation of a Commencing Student.

RELATED

Related Course Group
Used in production of Academic Transcript (Extract).
Refer to Produce Transcript (Single) - ASSF5600.

USERDEF

User Defined Group
This system type allows an institution to create course groupings for purposes unrelated to system functions.

To create a new course group type using the Maintain Course Group Types form:

1. Enter Insert Mode.
2. Enter the desired name of the course group type in the Course Group Type field of a blank record.
3. Enter a meaningful description for the course group type in the Description field.
4. Select the appropriate system course group type from the list of values (or key a valid value) in the System Course Group Type field.
5. Save.

Rules:

• A course group type cannot be added against a CLOSED system course group type.
• A course group type cannot be re-opened (once closed) if the system course group type onto which it is mapped is CLOSED.

To delete a course group type using the Maintain Course Group Types form:

1. Find the record to be deleted.
2. Locate the cursor in the record to be deleted.
3. Delete record.
4. Save.

• If a course group type has been used in the definition of a course group, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

To modify a course type using the Maintain Course Types form:

1. Find the record to be modified.
2. Modify the record as required.
3. Save.

• If a course group type has been used in the definition of a course group, only the description can be modified. This is not recommended unless the change in description is minor and does not affect the meaning of the course group type. A new course group type should normally be created.
• A course group type can be closed, preventing any further use, by selecting the Closed check box.