Purpose

To enable the recording and maintenance of institution defined course categories

Subsystem

Course Structure & Planning

Structure

Two Blocks

Course Category

Course Categorisation

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Course Category

Explanation

This block is used to record and maintain institution defined course categories. It provides a means of grouping a diverse set of courses which cannot easily be selected via common attributes, enabling inquiry, reporting and manipulation of courses by category.

Course categories can be used for specific purposes within the Statistics subsystem. Documentation of this in Statistics Subsystem Data Pre-requisites should be reviewed when setting up this subsystem.

Example

All courses of the institution which include the study of Chinese language could be grouped for the purpose of managing students' academic progression in an institution defined course category 'CL - Chinese language'.

To create a new course category using the Maintain Course Categories form:

1. Enter Insert Mode.
2. Enter the desired name of the category in the Course Category field of a blank record.
3. Enter a meaningful description for the course category in the Description field.
4. Save.

To delete a course category using the Maintain Course Categories form:

1. Find the record to be deleted.
2. Locate the cursor in the record to be deleted.
3. Delete record.
4. Save.

Rules:

• If a course category has been used in the definition of a course, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

To modify a course category using the Maintain Course Categories form:

1. Find the record to be modified.
2. Modify the record as required.
3. Save.

Rules:

• If a course category has been used in the definition of a course, only the description can be modified. This is not recommended unless the change in description is minor and does not affect the meaning of the course category. A new course category should normally be created.
• A course category can be closed, preventing any further use, by selecting the Closed check box.

Course Categorisation

Explanation

This block is used to record individual course versions as belonging to the selected course category.

Example

With the course category CL - CHINESE LANGUAGE selected in the Course Category block, any courses involving the teaching of Chinese language could be placed in this category by recording them in the Course Categorisation block.

To place a course version into a course category using the Maintain Course Categories form:

1. Ensure that the correct course category is selected in the Course Category block.
2. Navigate to the Course Categorisation block.
3. Enter Insert mode.
4. Select the course version from the list of values or key the course code in the Course Code field of a blank record. (If the course code is keyed and there is more than one active version of the course a list of values will be displayed)
5. Save.

To delete a course version from a course category using the Maintain Course Categories form:

1. Find the record to be deleted.
2. Locate the cursor in the record to be deleted.
3. Delete record.
4. Save.

Changes within this form will have the following notable effects: