Admission Step Types - ADMSTEPS

The following tables list all the admission process steps defined in the System. A separate table is used for each step type group. Information provided includes:

The section Display of T-list Items describes the setup required before T-list items can appear in the form.

Session Control

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

DISPLAY+/-

DISPLAY +/- CHARACTERS ON BUTTONS

N

N

Y

N/A

+ indicates that data has been recorded in the form to which the button navigates
- indicates that no data is held in the form to which the button navigates

QUERY-MODE

OPEN FORM IN QUERY MODE AS THE DEFAULT

N

N

N

N/A

Causes ADMF3000 to be opened in Query mode. Omitting this step causes the form to be opened in Insert mode.

 

Person Data

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

ALTERNATE

ALTERNATIVE PERSON IDS

Y

N

N

Alternate IDs

Displays button allowing navigation to alternate IDs form

ADDRESS

ADDRESSES

Y

N

N

Addresses

Displays button allowing navigation to person addresses form

DISABILITY

DISABILITY DETAILS

Y

N

N

Disabilities

Displays button allowing navigation to person disability form

INTERNATNL

INTERNATIONAL DETAILS

Y

N

N

Visa

Displays button allowing navigation to person international details form

HEALTHCARE

Health Care Cover Details

Y

N

N

HealthProvider

Displays button allowing navigation to health care cover details form (ADMF32U0)

PERNOTES

APPLICANT NOTES

Y

N

N

Notes

Displays button allowing navigation to person notes form

STATISTICS

HE STATISTICAL DETAILS

Y

N

N

Statistics

Displays button allowing navigation to HE person statistical details form

PERENCUMB

PERSON ENCUMBRANCES

Y

N

N

Encumbrances

Displays button allowing navigation to person encumbrances form

ALIASES

PERSON ALIASES

Y

N

N

Aliases

Displays button allowing navigation to person aliases form

TERT-EDN

TERTIARY EDUCATION

Y

N

N

Tertiary Edn

Displays button allowing navigation to person prior tertiary education details form

AUS-SEC-ED

AUSTRALIAN SECONDARY EDUCATION

Y

N

N

Sec Edn-Aust

Displays button allowing navigation to person Australian secondary education details form

OS-SEC-ED

OVERSEAS SECONDARY EDUCATION

Y

N

N

Sec Edn-Oseas

Displays button allowing navigation to person overseas secondary education form
PRIOR-ED PRIOR EDUCATION Y N N
VETSTAT VET STATISTICAL DETAILS Y N N Displays button allowing navigation to VET person statistical details form

EMPLOYMENT

EMPLOYMENT DETAILS

Y

N

N

Employment

Displays button allowing navigation to person employment details form

 

Person Validation

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

UN-DOB

ALLOW UNSPECIFIED DATE OF BIRTH

N

N

N

N/A

Allows an application to be completed without the recording of a date of birth

TCI TRAINING CONTRACT IDENTIFIER N N N N/A Validates the Training Contract Identifier as it is recorded.

UN-TITLE

ALLOW UNSPECIFIED TITLE

N

N

N

N/A

Allows an application to be completed without the recording of a person title

 

Application Validation

 

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Notes

Function

PREF-LIMIT

LIMIT COURSE PREFERENCES FOR PREFERENCE APPLICATION

N

Y

N

N/A

Only applicable for system admission process type COURSE. Entries for other process types will be ignored by the system.

The number of course preferences for an individual application is restricted to the number recorded against this step. A lamp displays in ADMF3240 to show the preference number and the preference limit.

LATE-APP

ALLOW LATE APPLICATION

N

N

N

N/A

 

Allows the recording of an application after the 'due date' for applications but not after the 'final date' for receipt of applications.

CHKPENCUMB

CHECK PERSON ENCUMBRANCES

N

N

N

N/A

 

Omitting this step switches off person encumbrance checking in immediate mode.

 

Course Data - Button

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

ADVSTAND

ADVANCED STANDING

Y

N

N

Adv Standing

Displays the advanced standing button in ADMF3240, permitting navigation to the advanced standing form to record advanced standing applications

CRSENCUMB

COURSE ENCUMBRANCES

Y

N

N

Encumbrances

Displays the encumbrances button in ADMF3240, permitting navigation to the person encumbrance form to view, record or modify the encumbrances applying to an applicant.

AGENT

ADMISSION APPLICATION INTERNATIONAL AGENT DETAILS

Y

N

N

Agent

Displays the Agent button in ADMF3240, permitting navigation to the Maintain Admission International Agent Detail form (ADMF32S0), in the context of an admission application, to record agent details for overseas students. Only one of AGENT or CRS-AGENT should exist for any Admission Process Category.

CRS-AGENT

ADMISSION COURSE APPLICATION AGENT INTERNATIONAL DETAILS

Y

N

N

Agent

Displays the Agent button in ADMF3240, permitting navigation to the Maintain Admission International Agent Detail form (ADMF32S0), in the context of an admission course application, to record agent details for overseas students. Only one of AGENT or CRS-AGENT should exist for any Admission Process Category.

E-COE

ELECTRONIC CONFIRMATION OF ENROLMENT

Y

N

N

E-COE

Displays the E-COE button in ADMF3240, permitting navigation to the Maintain Electronic Confirmation of Enrolment Number form to record this information for overseas students.

APP-INT

ADMISSION APPLICATION INTERNATIONAL DETAILS

Y

N

N

International

Displays the International button in ADMF3240, permitting navigation to the Maintain Admission International Detail form (ADMF32R0), in the context of an admission application, to record details for overseas students. Only one of APP-INT or COURSE-INT should exist for any Admission Process Category.

COURSE-INT

ADMISSION COURSE APPLCATION INTERNATIONAL DETAILS

Y

N

N

International

Displays the International button in ADMF3240, permitting navigation to the Maintain Admission International Detail form (ADMF32R0), in the context of an admission course application, to record details for overseas students. Only one of APP-INT or COURSE-INT should exist for any Admission Process Category.

ADM-TEST

SPECIAL ADMISSION TEST RESULTS

Y

N

N

Admission Test

Displays the Admission Test button in ADMF3240, permitting navigation to the special admission test form where results for required admission tests can be recorded. For example: english language tests.

FEE-DETAIL

FEE CONTRACT AND FEE ASSESSMENT

Y

N

Y

Fee Detail

Displays the fee detail button in ADMF3240, permitting navigation to the establish fee contracts form (ADMF3660) to record fee contracts and predictive fee assessments.

RESEARCH

RESEARCH CANDIDATURE DETAILS

Y

N

Y

Candidature

Displays the candidature button in ADMF3240, permitting navigation to the research candidature details form (RESF3211) to record candidature details.

 

Course Data - Item

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

FEE-ASSESS

FEE ASSESS-MENT

Y

N

Y

Fee Assessment

Displays the Fee Assessment tab in the T-list in ADMF3240. The fee category displayed is the default fee category for the admission category being used. This can be changed. The default fee assessment HECS option is usually only set for admission categories where courses are HECS exempt. This allows a fee invoice to be sent to those applicants as part of an offer.

CORCATEGRY

CORRESPOND-ENCE CATEGORY

Y *

N

Y

Correspondnce

Displays the Correspondence tab in the T-list in ADMF3240. The correspondence category displayed is the default correspondence category for the admission category being used. This can be changed. The correspondence category attached to an application determines which correspondence an applicant/student can receive.

ENRCATEGRY

ENROLMENT CATEGORY

Y *

N

Y

Enrolment

Displays the Enrolment tab in the T-list in ADMF3240. The enrolment category displayed is the default enrolment category for the admission category being used. This can be changed. The enrolment category attached to an application determines how a student's enrolment is recorded and maintained. Enrolment categories are further explained along with the Maintain Enrolment Categories form.

COMPLETION

EXPECTED COMPLETION PERIOD

Y

N

Y

Completion Period

 Displays the Completion Period tab in the T-list in ADMF3240. The System may derive the expected completion year and period from the standard full time/part time completion time recorded against the course in CRSF1210.

RANK-SET

COURSE RANK SET DETAILS

Y

N

Y

Rank Set

Displays the Rank Set tab in the T-list in ADMF3240. Used to record the rank of applicants, where ranking is used to determine success or otherwise of an application when quotas or cutoffs apply.

BASIS-ADM

BASIS FOR ADMISSION

Y

N

Y

Admission Basis

 Displays the Admission Basis tab in the T-list in ADMF3240. Used to record the basis for admission of the applicant.

CRS-INTERN

COURSE INTERNAT-IONAL DETAILS

Y

N

Y

International

 Displays the International tab in the T-list in ADMF3240. This item would normally only be made available to admission process categories used for international applications. Used to record the number from the government form which the applicant must present to an overseas embassy in order to obtain a visa.

ADM-CODE

ADMISSION CODE

Y

N

Y

Admission Code

 Displays the Admission Code tab in the T-list in ADMF3240. Used to record an admission code against an application.

RECONSIDER

RECONSIDER-ATION

Y

N

Y

Reconsideration

 Displays the Reconsideration tab in the T-list in ADMF3240. The Request for Reconsideration checkbox is used to indicate that the applicant wishes their application to be reconsidered in a future admission period if it is unsuccessful in the current period. For example, due to quota restrictions.

FUND SOURCE

FUNDING SOURCE

Y

N

Y

Funding Source

Displays the Funding Source tab in the T-list in ADMF3240. Used to record a funding source against an application.

REQ-ADV

REQUEST FOR ADVANCED STANDING

Y

N

Y

Advanced Standing

 Displays the Advanced Standing tab in the T-list in ADMF3240. The Request For Advanced Standing checkbox is used to indicate that a request has been received. It is still necessary to record details of the application in the Advanced Standing subsystem.

* CORCATEGRY is mandatory where the institution uses more than one correspondence category, similarly with ENRCATEGRY. Where only one of each is used by the institution, it is preferable to omit the step (s) altogether.

Course Validation

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

CHKCENCUMB

CHECK COURSE ENCUMBRANCES

N

N

N

N/A

Omitting this step switches off course encumbrance checking in immediate mode.

UN-CRS-LOC

ALLOW UNSPECIFIED COURSE LOCATION

N

N

N

N/A

Allows the recording of a course application without specifying course location. In effect, applying for the course at any of the available locations. A location must be specified by the institution before a position is offered.

UN-CRS-MOD

ALLOW UNSPECIFIED COURSE ATTENDANCE MODE

N

N

N

N/A

Allows the recording of a course application without specifying course attendance mode. In effect, applying for the course in any of the available modes. An attendance mode must be specified by the institution before a position is offered.

UN-CRS-TYP

ALLOW UNSPECIFIED COURSE ATTENDANCE TYPE

N

N

N

N/A

Allows the recording of a course application without specifying course attendance type. In effect, applying for the course as either a full or part-time student. An attendance type must be specified by the institution before a position is offered.

UNIT-SET

COURSE UNIT SET

N

N

N

Unit Set

Displays the Unit Set tab in the T-list in ADMF3240. Where a 'major' unit set is applied for in an admission application, it can be recorded against this tab. Only unit sets which have been associated with the particular course offering or pattern can be recorded. Where the pre-enrolment step is available, the unit set as well as the course attempt is pre-enrolled. Where this step is used, a unit set must be recorded prior to making an offer unless the step UN-US-OFF is included.

UN-CRS-US

ALLOW UNSPECIFED COURSE UNIT SET

N

N

N

N/A

Only used where step UNIT-SET is included. Allows the 'complete' recording of a course application without specifying a unit set at time of recording application. However, a unit set must be specified prior to an offer being made unless the step UN-US-OFF is included.

UN-US-OFF

ALLOW UNSPECIFED UNIT SET AT OFFER

N

N

N

N/A

Only used where step UNIT-SET is included. Allows an admission offer to be made without specifying a unit set. See also UN-CRS-US.

UN-SUB-LOC

ALLOW UNPECIFIED SUBMISSION LOCATION ON OFFER

N

N

N

N/A

Only used where either APP-INT or COURSE-INT steps are included. Allows and admission offer to be made without specifying a submission location (in ADMF32R0).

 

Unit Validation

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

CHKUENCUMB

CHECK ENCUMBRANCES ON UNIT

N

N

N

N/A

Omitting this step switches off unit encumbrance checking in immediate mode.

UNIT-RESTR

UNIT RESTRICTION

N

Y

N

N/A

Allows specific units to be recorded for a course application. Also controls the maximum number of units, per course application, able to be recorded in this manner.

 

Application Outcome

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

ASSES-COND

ASSESSOR CONDITIONAL OFFERS ALLOWED

N

N

N

Conditional Offer

Permits a conditional offer to be made on any application at the discretion of the assessor. Omitting this step means that conditional offers can only be made in the specific circumstances covered by the FEE-COND and DOC-COND steps.

FEE-COND

ALLOW CONDITIONAL OFFERS WHEN FEES ARE OUTSTANDING

N

N

N

N/A

Permits a conditional offer to be made when the fee status of an application (right hand field of Application block in ADMF3240) indicates that fees are outstanding. Omitting this step means that a conditional offer cannot be made when fees are outstanding unless the ASSES-COND step is included.

DOC-COND

ALLOW CONDITIONAL OFFERS WHEN DOCUMENTATION IS INCOMPLETE

N

N

N

N/A

Permits a conditional offer to be made when the documentation status is INCOMPLETE. Omitting this step means that a conditional offer cannot be made when documentation is incomplete unless the ASSES-COND step is included.

MULTI-OFF

ALLOW MULTIPLE OFFERS

N

Y

N

N/A

Permits multiple offers to be made for an admission process category. The maximum number of offers permitted is recorded against this step. This limits the number of offers permitted in a single application with this admission process category.

PRE-ENROL

PERFORM PRE-ENROLMENT ON OFFER

N

N

Y

N/A

Causes pre-enrolment to be performed when the outcome status of a course application changes to either COND-OFFER or OFFER.

SET-OTCOME

ALLOW OUTCOME STATUS TO BE CHANGED

N

N

Y

N/A

This step allows security to be provided over the ability to set an outcome status. I.e. This step can be granted to certain security roles (using ADMF02O0) making those users the only ones with the ability to update outcome statuses.

FEE-CNTRCT

ALLOW A FEE CONTRACT DURING PRE-ENROLMENT

N

N

Y

N/A

This step allows the creation of a fee contract during pre-enrolment.

OVERRIDE-O

OVERRIDE ADMISSION OUTCOME STATUS

N

N

Y

N/A

Allows previously recorded admission outcome statuses to be overridden. It is used when:

  • an application is 'late' but the institution still wishes it to go through to offer
  • an offer has lapsed but it is required to change the offer response status

 

Application Offer Response

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

DEFER

DEFERRED ADMISSION ALLOWED

N

N

N

N/A

Permits the offer response status of an application to be set to DEFERRAL. Omitting this step prevents the recording of a response as deferred.

 

Correspondence

 

 

 

 

 

 

Step Type Code

Description

Mandatory /Step Order Applicable

Number Restriction

Security Allowed

Form Button/ T-list Label

Function

ACK-APP

ACKNOWLEDGE APPLICATION

N

N

N

N/A

Permits the production of an acknowledgement letter. Omitting this step deactivates the Acknowledgement Letter icon in ADMF3240, preventing production of a letter.

OUTCOME-LT

OUTCOME LETTER

N

N

N

N/A

Permits the automatic production of an outcome letter and subsequent manual modification of the letter. Omitting this step prevents the production of a letter of type OUTCOME-LT.

 Last modified on 6 February, 2003.