Purpose

This process copies Government Admissions statistics extract files from a secure directory to a directory accessible to users.

SubSystem

Statistics

This job copies Government Admissions Statistics extract files (produced by the Create Government Admission Submission Files (STAJ0510)) from a secure directory to a directory accessible by users. The secure directory and the user directory are specified by the 'KEEP' and 'USER' environment variables respectively. (Refer to your system administrator.) These files are used to report Application and Offer data to the Government.

Run Details

This job is run in batch mode only.

It is expected to be run when access to the output files produced by the Create Government Admission Submission Files job (STAJ0510), is required. This is typically for:

• Loading these files into HEPCAT
• Extracting information for 'in-house' statistics
• Submitting the files to Government

 This job is accessed via the main menu.

Related Jobs:

The following jobs are run prior to this job:

• Government Admissions Statistics Snapshot job (STAJ0500) - extracts the admissions data contained in the system that is used for creating the above files.
• Create Government Admission Submission Files (STAJ0510) - creates submission files required for reporting Application and Offer data to Government.

The Copy Govt. Applications & Offers files from secure area block contains:

Tab

Parameters

• Submission Year (LOV)
• Submission Period (LOV)
• Submission Number (LOV)
• Extract Files

 

Rules/Notes:

All parameters are mandatory.

Job parameters are used to identify files based on a Submission Year, Submission Period and a Submission Number for which the files are to be copied.

Extract files:

Leave the Extract Files parameter values as ALL to copy all files for a submission, or enter specific file types separated by a space to copy just those files (e.g. AD PD OD). Values are:

• AD - Application Details file
• PD - Preference Details file
• OD - Offer Details file
• ALL - All of the above files

The file name for the files is: hhhhXXyyyy.pnnnnn where

• hhhh is the HEP (Higher Education Provider) code
• XX is AD (Applications Details), PD (Preferences Details), or OD (Offer Details)
• yyyy is the submission year
• p is the reporting period
• nnnnn is the submission number (with leading zeros