The
Customer sub-block contains:
- Customer
Number:
Displays
the Customer Number for a record. This is available only if the External Finance System has loaded it into the Interface Table. If the Customer
Number is not displayed, specify the Payment Advice Number to derive
the Customer Number for a record.
- Customer
Name:
Displays
the customer name. This is derived from the Customer Number. If the
Customer Number is not displayed, specify a Payment Advice Number to
derive the customer name for a record.
- Payment Advice Number:
Displays
the alternative Customer Number. Payment Advice Numbers are used by
receipting or banking systems as an alternative to the Customer Number
to identify customers.You
will be prompted to correct the Payment Advice Number if the number
you enter has no reference to a Customer Number, or is inconsistent
with the Customer Number you have specified.
The
Receipt sub-block contains:
- Receipt
Number:
Displays the receipt number issued by the external Cashiering System
for the payment.
- Transaction
Amount:
Displays the payment amount that relates to the displayed receipt and,
if applicable, the designated invoice.
- Effective
Date:
Displays the date of payment.
- Currency
Code:
Displays the currency in which the payment (transaction amount) was
made. For example, Australian Dollars.
- Exchange
Rate:
Displays the exchange rate used to convert the foreign currency payment
to local currency.
- Payment
Sort Key:
Displays the code specified for a payment record by the External Finance System. This information is optionally specified by the External Finance System.
- Payment
Type:
Displays the code specified by the External Finance System for the type
of payment made. For example, cash. This information is optionally specified
by External Finance System.
The
Designation sub-block contains:
A
payment may be allocated to a specific invoice or invoices for a particular
fee. This is usually done at the point of accepting a payment through
a Cashiering System.
See
Designated Payments in Special Topics for
more information.
- Designated
Invoice check box:
This check box displays whether or not the payment has been allocated
to a specific invoice or invoices by the External Finance System. To
allocate a payment to a particular invoice, enter details of the invoice
then select Y to mark the payment as designated.
- Person ID
For a sponsor payment, where the payment is directed to a particular student.
- Invoice
Number Prefix:
Displays the prefix of the invoice to which the payment is designated.
An invoice number prefix must be specified if the Designated Invoice
check box is set to Y. Leave this field blank if the payment is not
designated.
- Invoice
Number:
Displays the number of the invoice to which the payment is designated.
An invoice number must be specified if the Designated Invoice check
box is set to Y. Leave this field blank if the payment is not designated.
- Invoice
Line Number:
Displays the line number of the invoice to which the payment is designated.
A line number must be specified if the Designated Invoice check box
is set to Y. Leave this field blank if the payment is not designated.
The
Audit Detail sub-block contains:
- IPL
Sequence Number:
Displays the system generated number that uniquely identifies the record
in I_PAYMENT_LOAD.
- Created
By:
Displays the system generated username of the person who inserted the
record into I_PAYMENT_LOAD.
- Created
On:
Displays the system generated date and time when the record was inserted
into I_PAYMENT_LOAD.
- Deletion
Date:
Displays the system generated date and time the record was deleted from
the I_PAYMENT_LOAD Interface Table. Records in this table are logically
deleted.
- Update
By:
Displays the system generated username of the person who last updated
the record.
- Updated
On:
Displays the system generated date and time when the record was last
updated.
The
Transfer Detail sub-block contains:
The
master job INTJ0022
attempts to transfer payment data in the I_PAYMENT_LOAD Interface Table
to the I_PAYMENT Interface Table. Only READY records in I_PAYMENT_LOAD
are transferred.
- Transfer
Status:
Displays the status of the record in the process of transfer to Callista's
I_PAYMENT Interface Table.
- Transfer
Message:
Displays a message that indicates why a payment record failed to transfer
to the I_PAYMENT table. Only displayed for records with a transfer status
of ERROR.
|
Rules
and Notes:
Records
in I_PAYMENT_LOAD with a transfer status of SUCCESSFUL cannot be updated
via INTF1000. A SUCCESSFUL Transfer Status indicates that the data has
already been transferred to the I_PAYMENT Interface Table.
Data
that can be updated or added in this form:
- Payment
Sort Key
- Payment
Type
- Designated
Invoice
- Invoice
Number Prefix
- Invoice
Number
- Invoice
Line Number
Transfer
Statuses:
READY
This
is displayed when payment details are ready to be transferred from I_PAYMENT_LOAD
to Callista's I_PAYMENT table via the COFI master job INTJ0022.
ERROR
This
is displayed when:
- A
Customer Number is not available in Callista's I_FIN_CUSTOMER Interface Table that corresponds to the Payment Advice Number of a record; or
-
The Invoice Number and Invoice Line Number do not exist for a designated
payment in Callista's I_INVOICE_TRANS table; or
-
For payment reversals, the original receipt does not exist in I_PAYMENT.
A reversal of a payment is required where a cheque is dishonoured or
there is a variation to the payment due to a clerical error.
SUCCESSFUL
This
is displayed when the details of a record are transferred to Callista's
I_PAYMENT Interface Table. In I_PAYMENT the processed status of the record
is set to TODO.
Records
in I_PAYMENT_LOAD with a transfer status of SUCCESSFUL cannot be updated
via INTF1000 since this indicates that the data has already been transferred
to I_PAYMENT. |
