Purpose

To Waive a Course Enrolment Rule(s) for a Student Course Attempt

Subsystem

Enrolments

This form enables the waiving of individual System Wide Enrolment Credit Point Restrictions Rules, Course Wide Enrolment Restrictions Rules and Course Wide Enrolment Credit Point Restrictions Rules.

When a student enrols in a course, their Course Attempt may inherit such rules which are tested when they are enrolled in units or unit sets.
Course Wide Enrolment Restrictions and Course Wide Enrolment Credit Point Restrictions Rules are set for a course in CRSF1700. See also - Course Version Rules.

This form opens in the context of a Student Course Attempt and all such rules pertaining to that Student Course Attempt, whether waived or not plus if they are breached or not, are displayed. Within this form the user can waive such rules or clear an existing waiver for a rule.

For Enrolment rules the waivers can also be applied only for particular academic calendar instances.

The function will be accessed from ENRF3000 by selecting the ‘Waive Crs Rule’ button in the Student Unit Attempt screen.

The Student Course Attempt block contains:

• Person ID
• Find Person button
• Sex
• Date of Birth
• Course Attempt Status
• Course Version

The Student Course Attempt Enrolment Rule block contains:

• Rule Description
• Rule Text
• Rule Breach
• Waive check box
• Date Waived
• Date Waiver Reversed
• Waived Rule Person ID
• Comments

The Student Course Attempt Enrolment Rule Waiver Calendar Instance block contains:

• Academic Calendar Type
• Description
• Alternate Code
• Start Date
• End Date
• Date Deleted
• Include Deleted Calendar Instances check box

Rules/Notes:

Applicable rules for the context Student Course Attempt are determined and tested when this form is opened.

NO CURRENT COURSE RULE BREACHES lamp displays if the rule check finds no rule breaches.

The Rule Breach message displays if the rule is currently breached. Once the rule is waived and rules rechecked, the breach text will no longer be displayed.

The Student Course Enrolment Rule Waiver Calendar Instance block is only active if the context waived rule is an Enrolment Credit Point Restrictions rule. Records created here only take effect if the rule text contains a reference to a Calendar Type.

If the user has access to the AUTO-RLCHK enrolment step, then once the waivers are saved the status of the effected Student Unit Attempts will be updated and the rule breaches re-displayed refreshed. If the user does not have access to the AUTO-RLCHK enrolment step then a lamp will be displayed with the message ‘RULES NOT CHECKED’.

To waive a Course Enrolment rule for a Course Attempt:

• Go to ENRF3000 and query for required student.
• Click on the Unit Attempts button to go to the Student Unit Attempt screen.
• Click on the Waive Crs Rules button to go to ENRF4170.
• Select the Course Attempt Enrolment Rule to be waived.
• Select the Waive check box.
• Record the waived date and modify the Waived Rule Person ID if required.
• Record Comments if required.
• Save.

Rules/Notes:

Note that ENRF4170 is only accessible from ENRF3000 if a student unit attempt already exists in that form. To access ENRF4170 when no unit attempt is present, it is necessary to go to that form via the menu and query for the context Student Course Attempt.

Waived Rule Person ID defaults to current user and date defaults to current date but these values may be changed.

Only staff members can approve rule waivers. Consequently, the Staff Member checkbox in the Find Person form, accessed from the Waive Rule Person ID field, is permanently selected so that only staff Person IDs are included in the search. (To include both staff and student Person IDs in the search, select the Student checkbox.)

Waived Comments can only be added if the rule has been waived.

To remove a waiver for a Course Enrolment rule:

• Go to ENRF3000 and query for required student.
• Click on the Unit Attempts button to go to the Student Unit Attempt screen.
• Click on the Waive Crs Rules button to go to ENRF4170.
• Select the Course Attempt Enrolment Rule to be waived.
• Deselect on the Waive check box.
• Record the waived date and modify the Waived Rule Person ID if required.
• Record Comments if required.
• Save.

Rules/Notes: