Purpose

Pre-Enrolment processing of new Student Course Attempts that are a result of direct Enrolments.

SubSystem

Enrolments

This form is used for Pre-Enrolment processing of new Student Course Attempts that are a result of Enrolments that have been directly entered via ENRF3000 and do not have an associated Admission Offer.

From the Session Details block, the Pre-Enrolment process will be triggered if the PRE-ENROL step is available on the Enrolment Category LOV of the overlay, after selecting the Alter Session button, and the user has access to the step.

The Enrolment Period will be determined as follows:

• Retrieve child Calendar Instances for the Academic Period of the session details (from CAL_INSTANCE_RELATIONSHIP) with the following criteria:
  • The child Calendar Instance has a System Calendar Category of Enrolment (as defined on the CAL_TYPE table).
  • The child Calendar Instance has a System Calendar Status of ACTIVE (as defined on the CAL_STATUS table, linked to from the CAL_INSTANCE table).
• If no child Calendar Instances are returned then display a message indicating that the Enrolment Period could not be derived, and hence, Pre-Enrolment cannot be performed. The message text for this message should be:
  • "There are no valid Enrolment Periods for the Academic Period defined in your Session Details. Pre-Enrolment can not be performed.".

After selecting the Course Attempts button (middle block), the Confirm check box on the Student Course Attempt block should remain checked. The user can then decide whether or not they wish to confirm without performing Pre-Enrolment.

• If only one child Calendar Instance is returned then this will be the Enrolment Period that should be passed to the Pre-Enrolment routine.
• If more than one child Calendar Instance is returned then display the available Enrolment Periods on the Enrolment Period Selection pop-up block, and allow the user to nominate the Enrolment Period they wish to use. If the user selects the Pre-Enrol button, then continue with Pre-Enrolment processing. However, if the user selects the Cancel button, then do not continue with Pre-Enrolment processing. The Confirm check box on the Student Course Attempt block should remain checked. The user can then decide whether or not they wish to confirm without performing Pre-Enrolment. Refer to below for details about this pop-up block.

To Complete the Pre-Enrolment Process:

At the Enrolment Period Selection screen:

• Select the appropriate Enrolment period for the student by clicking in the Select check box.
• Click on the Pre-Enrol button to continue or click the Cancel button to abort this process.

Rules/Notes: