Purpose

To enable the recording and maintenance of institution-defined Course Categories.

This block is used to record and maintain institution-defined Course Categories. It provides a means of grouping a diverse set of courses which cannot easily be selected via common attributes, enabling inquiry, reporting and manipulation of courses by category.

Course Categories can be used for specific purposes within the Statistics subsystem. Documentation of this in Statistics Subsystem Data Prerequisites should be reviewed when setting up this subsystem.

For example, all courses of the institution that include the study of Chinese language could be grouped for the purpose of managing students' academic progression in an institution-defined Course Category 'CL - Chinese language'.

This form is accessed from the main menu.

Note: The Maintain Course Categorisations form (CRSF1270) is used to assign a Course Category to a Course Version.

The Course Category block contains:

• Course Category
• Description
• Closed check box
• Skills Reform check box
• Foundation check box

The Course Categorisation contains:

• Course Code
• Version Number
• Short Title
• Sector

Rules/Notes:

The Skills Reform check box is used to record whether a Course Category is a 'Skills Victoria' Course Category (applicable to institutions in Victoria only). Different caps and charge rates apply to these course types during fee assessment.

A Student Course Attempt in a course version in a Category with the ‘Foundation’ check box selected, will generate a warning if a Prior Education Achievement of Diploma or higher is added (in ENRF30A0).
Users will also be warned in ENRF3000 for a student course attempt for a Foundation level course, where the student has a Prior Education Level of Diploma or above. This occurs under the following conditions:

• The Course Version is in a category with the ‘Foundation’ check box selected
• A Funding Source for the Student Course Attempt is Government Funded.
• A Prior Education Achievement record exists for this SCA (in ADMF30A0), which is mapped to a Government Prior Education Type of 420,410 or 008.

Validations:

• The Skills Reform indicator cannot be updated when the Course Category is closed.

To create a new Course Category using the Maintain Course Categories form:

• Enter Insert Mode.
• Enter the desired name of the category in the Course Category field of a blank record.
• Enter a meaningful description for the Course Category in the Description field.
• Save.

Rules/Notes:

The Maintain Course Categorisations form (CRSF1270) is used to assign a Course Category to a Course Version.

To delete a Course Category using the Maintain Course Categories form:

• Find the record to be deleted.
• Locate the cursor in the record to be deleted.
• Delete record.
• Save.

Rules/Notes:

If a Course Category has been used in the definition of a course, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

To modify a Course Category using the Maintain Course Categories form:

• Find the record to be modified.
• Modify the record as required.
• Save.

Rules/Notes:

If a Course Category has been used in the definition of a course, only the description can be modified. This is not recommended unless the change in description is minor and does not affect the meaning of the Course Category. A new Course Category should normally be created.

A Course Category can be closed, preventing any further use, by selecting the Closed check box.

To place a course version into a Course Category using the Maintain Course Categories form:

• Ensure that the correct Course Category is selected in the Course Category block.
• Navigate to the Course Categorisation block.
• Enter Insert mode.
• Select the course version from the list of values or key the Course Code in the Course Code field of a blank record. (If the Course Code is keyed and there is more than one active version of the course a list of values will be displayed.)
• Save.

To delete a course version from a Course Category using the Maintain Course Categories form:

• Find the record to be deleted.
• Locate the cursor in the record to be deleted.
• Delete record.
• Save.