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ADMR3930- Entitlement Request Report

Purpose

This function enables the reporting of errors and outcomes from Entitlement Allocation or retrieval processing from HEIMS.

Subsystem Admissions
Normally Run By Administration Specialist
Anticipated Frequency As required
Structure Block None

 

This function enables the reporting of errors and outcomes from entitlement request allocation or retrieval processing from HEIMS. This function will be run as part of the Batch Entitlement Request Results (ADMJ3930) process or on demand as required.

The report includes:

  • Request/Response detail and messages from within the Request and Request Message tables
  • Transaction Request/Response detail and messages from within the Transaction and Transaction Message tables
  • Student Entitlement detail for the request

This job is accessed from the main menu.

 

The block contains:

  • Process Results check box
  • Request ID (LOV)
  • Transaction Status (Pop)

Rules/Notes:

Validations include:

  • If Process Results field is unchecked, Request ID must be specified
  • If Process Results field is checked, request ID must be ‘%’
This report will be run using the following two methods:

1. As part of the Batch Entitlement Request Results (ADMJ3930) process. This will only occur when the Process Results parameter is checked. If the Process Results parameter is checked, one cannot run this job in immediate mode. (Message number: 10879 - You must un-check the Process Results indicator to run this report in immediate mode.)

2. By running the report for a previous request, that is, when the Process Results parameter is unchecked and specified parameters are entered.

If the report produces no records when scheduled, that is, when there are no outstanding requests, then the report will still be produced with a message specifying that no records were found.

The processing of the report will retrieve necessary information (see report layout below) from the HEIMS Request, HEIMS Request Message, HEIMS Transaction HEIMS Transaction Message Person Student Entitlement and Person Student Entitlement History tables.

Rules/Notes: 

 

 

 

Examples of Report

Entitlement Request Report

Request ID

Request Time

Status

HEIMS Request Status

HEIMS Results Status

Last Interaction Date

1

21-Jun-2004 11:59:2

COMPLETE

SUCCESS

SUCCESS

06/03/2006

 

Message Code

Description

108

The Request ID given does not match

109

Request ID error

 

Entitlement: ABCSLEABC   Outcome Type: ABCCRITICAL        
      Context: ABCCURRENT        

Entitlement Status: ACCONSUMED

 

Lower Range: ABC100.000

Upper Range:

 

 

Person ID

Person Name:

 

Outcome Text

 

 

Entitlement Balance

 

10000912871

SNEED, MR BILL

 

No SLE entitlement remaining

   0

 

10000922688

JONES, MR TONY

 

No SLE entitlement remaining

 

0

Entitlement Status: ABLIMITED

 

Lower Range: ABC90.000

Upper Range:ABC99.999

 

 

Person ID

Person Name:

 

Outcome Text

 

 

Entitlement Balance

 

10000432551

SMART, MR DON

 

Limited SLE entitlement remaining

   5

 

10000766279

JAMES, MRCLIFF

 

Limited SLE entitlement remaining

 

7

 

10000827272

ERNS, MR TED

 

Limited SLE entitlement remaining

 

6

*Table above repeated for each Entitlements/ Outcome Types/ Context combination.

If there are students identified with appropriate Student Status and/or Citizenship but no valid CHESSN exists in a Request

Students identified with appropriate Student Status and/or Citizenship Code but no valid CHESSN exists (Order by Person_ID)

Person ID

Person Name

Student Status

Citizenship Code

10000812347

Jones, Mr Howard

110

1

10000826172

Ester, Miss Davis

110

3

10000826192

Smith, Mr Philip

110

 

10000826272

Box, Mr Greg

 

3

If there are no students identified with appropriate Student Status and/or Citizenship but no valid CHESSN exists in a Request

Students identified with appropriate Student Status and/or Citizenship Code but no valid CHESSN exists

Person ID

Person Name

Student Status

Citizenship Code

All identified students were able to be included in the HEIMS batch request.

Note: Student Learning Entitlement (SLE) was abolished on 1 January 2012, there is no longer a limit on the amount study a Commonwealth supported student can undertake.

 

Last Modified on 30-Jun-2017 10:27 AM

History Information

Release Version Project Change to Document
20.0.0.1 2262 - Compliance Added note regarding SLE.
12.0 1456 - SLE Usage Added new Entitlement section in report