The job is run in batch mode during the Admission Period. This would normally be once a day, for each Admission Outcome Status.

The extract is used by CORF2540 to create the appropriate Admissions Letters for students.

Note: Ensure the Request Number for the job is remembered, as is required for CORF2540.

The Admission Letter Production block contains:

Parameters Tab

• Academic Period
• Admission Period
• Admission Category
• System Admission Process Type
• Admission Method Type
• Correspondence Type
• Admission Outcome Status

When a field is not correctly completed, the tab heading will have an '**' after its title, and the field in question will have its title in red. 

Note: Parameter fields are used to limit the Admission Period and Admission Process Category from which the job is to extract details, and limit the Correspondence Type and Admission Outcome Status for which the job is to extract details.

'Parameters' tab fields are used to:

• Academic Period
  Select the Academic Period for the Admission Period. Only those Admission Applications within the Academic Period will be selected for the extraction. Defaults to current Academic Period.
• Admissions Period
  Select the Admissions Calendar for the Admission Period. Only those Admission Applications within the Admission Calendar will be selected for the extraction. Defaults to current Admission Period.
• Admission Category
  Select the Admission Category. Only those Admission Applications within the Admission Category will be selected for the extraction. Defaults to all.
• System Admission Process Type
  Select the System Admission Process Type. Only those Admission Applications within the Admission Process Type will be selected for the extraction. Defaults to all.
• Admission Method Type
  This caters for the change to Admission Process Category and the letters to be produced. Defaults to all.
• Correspondence Type
  Select the Correspondence Type. Only those Admission Applications with unissued, composed correspondence of the same type (see ADMF3900) will be selected for the extraction.
• Admission Outcome Status
  Select the Admission Outcome Status. Only those Admission Applications with the selected Admission Outcome Status (as defined in ADMF3240) will be selected for the extraction. This feature allows different templates to be used for different outcomes. This is particularly relevant for organisations that choose to use an acknowledgment slip or form for offers, but doesn't wish this information to appear on a rejected letter. (see CORF2540 - Admission Letter Specialist for further details.)

Rules/Notes:

Note: When printing the letter from Microsoft Word 2003 and 2007, a Header Record Delimiter box may ocasionally appear, prompting the user to enter the delimiter characters, '|' and '^' to successfully complete printing the letter.
Setting the Default Language in Microsoft Word to: 'English (United States) - US' has been found, in some instances, to prevent this from occurring.