Purpose

To record institution-defined Admission Categories and map them to Enrolment, Fee and Correspondence categories, as well as restrict them to particular Student Status Options and Course Types.

Admission Category is used to define groups of applicants with similar Admission Process requirements. Every Admission Application is assigned an Admission Category when it is recorded (either via session details in the Direct Admission process or by the system in the TAC process). Each Admission Category will usually have a different data entry procedure and steps associated with it and will determine which screens and fields are available to users during the Direct Admissions process.

For example, Admission Categories might include 'HDR-INTERN - Higher degree by research (international students)'. Users recording applications assigned an 'international' Admission Category will usually be presented with the option to record the applicant's international details (via ADMF3000). When recording applications from local applicants (who will have a different Admission Category), the option to record international details will be absent.

An Admission Category must (at least by the time the Admission Category is used for an Admission Application) be associated with at least one Enrolment, Fee and Correspondence Category, with one of each being nominated as a default. When an Admission Category is assigned to an application, the application inherits the default Enrolment, Fee and Correspondence Categories, except where the System Admission Process Type is RE-ADMIT. These defaults can be overridden with one of the other Enrolment, Fee and Correspondence Categories associated with the Admission Category.

One or more Student Statuses can be associated with an Admission Category. This mapping is used to restrict the Student Statuses able to be recorded against an Admission Application in ADMF3240 (where the admission process category has the step FEE-ASS assigned to it). It is used only for particular Admission Categories where applicants are provided with fee estimates or invoices as part of the offer process and they are applicants to whom Student Contribution Amounts do not apply.

For example, an Admission Category HDR-INTERN (higher degree-research, international students) could have HECS-HELP options 220, 230 and 240 (all of which relate to international students) associated with it. When recording an Admission Application of an international higher degree by research candidate (in ADMF3240) the only HECS-HELP options available would be 220, 230 and 240.

Course Type restrictions are applied to Admission Category in order to broadly restrict the Admission Categories in which course offerings are available. Course offering options can be further restricted as to the Admission Categories in which they are available using CRSF1320. The Admission Category list of values in CRSF1320 contains those Admission Categories linked (in this form) to the Course Type of the Course Offering Option displayed in CRSF1320 plus any Admission Categories with no Course Type restrictions.

For example, an Admission Category could be established to cater for non-award Admission Applications. Logically a Course Type 'non-award' would be one of the Course Types which could use this Admission Category and would be recorded in this form. It is unlikely that 'non -award' Course Types would also be included in another Admission Category. Any 'non -award' Course Offering Options could only be assigned to the non-award Admission Category, or a 'global' category with no restrictions, as these are the only categories which would appear for those course offering options in the list of values in CRSF1320.

The Admission Category block contains:

• Admission Category
• Description
• Applicant Portal Rank
• Closed check box

Tabs

• Explanation
  • This explanation can be utilised within the Callista Connect Applications to describe the Admission Categories. This function allows for a more intuitive selection of the Admission Category for agents.
• Citizenship (Citizenship Type Mapping)
  • Citizenship Type (LOV)
• Description
• Enrolment Cat (Enrolment Category Mapping)
  • Enrolment Category (LOV)
  • Description
  • Default check box
• Fee Cat (Fee Category Mapping)
  • Fee Category (LOV)
  • Description
  • Default check box
• Corresp Cat (Correspondence Category Mapping)
  • Correspondence Category (LOV)
  • Description
  • Default check box
• Course Type (Course Type Restriction)
  • Course Type (LOV)
  • Description
  • Sector
• Student Status (Student Status Mapping)
  • Student Status (LOV)
  • Description
• Type of Place (Type of Place Mapping)
  • Type of Place Code (LOV)
  • Description

Rules/Notes:

An Admission Category can be mapped to one or more institution-defined Citizenship Types.

An Admission Category can be mapped to one or more Types of Places.

The optional Applicant Portal Rank can be assigned to an Admission Category. For example, the transfer process to resolve a nominated category derivation issue.

Validations include:

• Applicant Portal Rank must be unique.
• Citizenship Type must not be closed.
• Type of Place must not be closed.
• Can not change the Citizenship Type if the associated system Citizenship Type is difference after the Admission Cat is defined as an Admission Process Cat.

Use this form to record institution-defined Admission Categories and their mapping to Enrolment, Fee and Correspondence categories. This form is also used to restrict the Student Status options available to particular Admission Categories and to restrict the Admission Categories in which particular Course Types are available.

• Record the required Admission Category as determined by the institution.
• If required, assign a unique code to the optional Applicant Portal Rank.
• Assign a Citizenship Type to each Admission Category. Citizenship Type is system-defined and is used only to classify Admission Categories as to their application.
• Record the Enrolment Category (Enrolment Category Mapping), that maps to the selected Admission Category and select one Enrolment Category as the default.
• Record Fee and Correspondence Category (Fee Category Mapping and Correspondence Category Mapping) in the same way as Enrolment categories.
• Record the Course Types (Course Type Restrictions) to which the Admission Category will be available. (Available when course offering options of the Course Type are linked to Admission Categories in CRSF1320).
• Record the Student Statuses (Student Status Mapping) available to the Admission Category.

Rules/Notes:

Once used in the system, Admission Categories cannot be deleted. Select the Closed indicator to prevent further use.

Once Admission Categories have been used in the system, only minor description modifications should be carried out.

Where an Enrolment, Fee or Correspondence Category is mapped to a single Admission Category, one and only one of each must be set as the default. Note: default mappings do not apply when the System Admission Process Type is RE-ADMIT.

The Citizenship Type linked to an Admission Category cannot be changed if the Admission Category has been used to define an admission process in ADMF2M30.