Use this form to record the institution-defined codes for the status of an Admission Offer Response. These codes are used to indicate an applicant's response to an offer.

Statuses might include ACCEPTED, DEFERRAL, LAPSED, NOT-APPLIC, PENDING and REJECTED.

The data maintained in this form is used within the Admission Course Application Instance block in Maintain Admission Course Application (ADMF3240).

This form is also used to map an Admission Offer Response Status to a Government-defined Offer Response Status (using the Govt Admission Offer Response Status field). The Govt Admission Offer Response Status is reported as Element E723 in the Offer Details file (see STAJ0510) generated by the institution.

The Admission Offer Response Status block contains:

• Admission Offer Response Status
• Description
• System Admission Offer Response Status (LOV)
• Govt Admission Offer Response Status (LOV)
• System Default check box
• Closed check box
• Applicant Portal Available (check box)
• Explanation

Rules/Notes:

The Govt Admission Offer Response Status field is used to map an Admission Offer Response Status to a Government-defined Offer Response.
The Admission Offer Response Status can then be called in context of a Govt Admission Offer Response Status from Maintain Govt Admission Offer Response Status (STAF113D).
The Govt Admission Offer Response Status is reported as Element E723 in the Offer Details file (see STAJ0510) generated by the institution.

When the Applicant Portal Available check box selected, the Admission Offer Response Status is available in Applicant Portal. When left unchecked, the Admission Offer Response Status is not available.
Admission Offer Response Statuses mapped to a System Admission Offer Response Status of ACCEPTED, REJECTED and PENDING are available for selection in the APRESPOFFR step in Applicant Portal.

• If an applicant selects an Admission Offer Response Status mapped to a System Admission Response Status of ACCEPTED, the Student Course Attempt (SCA) is confirmed.
• If an applicant selects an Admission Offer Response Status mapped to a System Admission Response Status of PENDING, the SCA is not confirmed and can be subsequently updated with a deferral outcome if required.

Validations include:

• Applicant Portal Available check box can only be set for ACCEPTED, PENDING or REJECTED System Admission Offer Response Statuses.
• An Admission Offer Response Status cannot be mapped to a closed Govt Admission Offer Response Status.

Each code must be mapped to a System Admission Offer Response Status.

It is recommended that the mapping of Institution codes to System codes be a one-to-one relationship. It is also recommended that wherever practicable, System codes should also be used for the institution-defined codes.

Where more than one institution-defined status maps to a single System status, one must be defined as the System Default (bottom of block). When the System automatically applies a particular institution-defined status to an Admission Offer Response, the default is the one it applies.

Rules/Notes:

Once used in the system, Admission Offer Response Status codes should not be deleted. Select the Closed check box to prevent further use.

Once used in the system, only minor description modifications should be carried out.

There must be one institution-defined Admission Entry Qualification Status with the System Default check box selected and mapped to each different System Admission Entry Qualification Status.

Every different system-defined value must have at least one institution-defined value mapped to it.

A status cannot be closed if it is the default status.

The Explanation field can be utilised within Callista Connect applications, namely in the Online Admission applications, to describe the status.