Purpose

To allow the recording of institution-defined Admission Documentation Status Codes.

Use this form to record the Institution-defined codes for the status of Admission Documentation.

These codes are used to indicate the status of documentary evidence associated with an Admission Application. Codes might include INCOMPLETE, NOT-APPLIC, PENDING, REJECTED-F, SATISFIED, and UNSATISFAC.The data maintained in this form is used within the Admission Course Application Instance block in Maintain Admission Course Application (ADMF3240).

The Admission Documentation Status block contains:

• Admission Documentation Status
• Description
• System Admission Documentation Status
• System Default check box
• Closed check box
• Explanation

Each code must be mapped to a System Admission Documentation Status.

It is recommended that the mapping of Institution Codes to System Codes be a one-to-one relationship. It is also recommended that wherever practicable, System Codes should also be used for Institution-defined Codes.

Where more than one Institution-defined status maps to a single System Status, one must be defined as the System Default (bottom of block). When the system automatically applies a particular institution-defined status to an Admission Application, the default is the one it applies.

Rules:

Once used in the System, Admission Documentation Status codes cannot be deleted. Select the Closed check box to prevent further use.

Once used in the system, only minor description modifications should be carried out.

There must be one Institution-defined Admission Documentation Status with the System Default check box selected and mapped to each different System Admission Documentation Status.

Every different system-defined value must have at least one Institution defined value mapped to it.

A status cannot be closed if it is the default.

The Explanation field can be utilised within Callista Connect Applications, namely in the Online Admission applications, to describe the status.