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STAJ8055 - Create VET FEE-HELP Revision Submission Snapshot - VET only
Purpose |
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SubSystem |
Statistics |
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Sector | VET | |
Normally Run By | Statistics specialist | |
Anticipated Frequency | On demand, when the files are required for statistics processing | |
Structure | Block | VET FEE-HELP Revision Submission Snapshot |
Tabs | Parameters | |
More | ||
Buttons | Create File | |
Find Person |
This job identifies additions, deletions or changes to previously reported VET FEE-HELP Snapshot records that were submitted as part of an institution's VET FEE-HELP statistics submission to DIISRTE. The job records the identified changes (as well as any Remissions) in the Revisions file (VSR) that is then sent to DIISRTE. Revisions processing is run after a standard VET FEE-HELP Snapshot submission is completed, to check that everything in the system has been reported correctly. STAJ8055 identifies the following:
The job determines if a record that was previously reported has changed since the last government submission and has a Census Date between the start and end dates of that submission. If the changes fall under the correct census dates, then the changes are recorded as Revisions. If not, the records are recorded as new additions in the next VET FEE-HELP Submission snapshot (STAJ8050) and not as Revisions. Note: As with the VET FEE-HELP Submission Snapshot (STAJ8050), the Revisions Snapshot also captures the Course and Unit Code, as well as the Reportable Course and Unit Codes. When comparing records for Revisions, the Revision process compares the Reportable Codes only. Note: The VET FEE-HELP Revisions Submission process (STAJ8055) uses a similar process to HE Revisions, but differs in that it uses the same three tables that the VET FEE-HELP Submission Snapshot job (STAJ8050) uses (i.e. GOVT_SNAPSHOT_VET_PE, GOVT_SNAPSHOT_VET_SCA and GOVT_SNAPSHOT_VET_SUA) to store the revised data. The original data remains unchanged and the revised data is stored with a different stapshot type (VS_REV) in the same tables. This Revisions file is sent to DIISRTE, as required, although usually it is submitted with the next VET FEE-HELP submission files. The function uses the following values to match the original submission to the enrolment found by the Revision process:
If these key values in the original submission match those in the enrolment found by the Revision process but other reportable values differ, the snapshot is created as a Revision. Otherwise, if these values do not match any existing enrolment data it is created as a new record to be included in the next submission. For Load/Liability Revisions, the process uses an additional level of matching to identify the type of variation that has occurred. The matching is performed on:
Remissions The function also enables the creation of Remissions records. Remissions records are records where the institution has decided to offer special consideration to a student in regards to a withdrawal. In these cases, the institution assigns an institution-defined Administrative Unit Status signifying that the unit should be reported as a Remission (Variation Reason Code 1). When this job is run in a Processing Mode of 'Assign Remissions', the administrator must select to run in context of a particular Administrative Unit Status. The Revisions function then identifies all Unit Attempts with this Administrative Unit Status and marks them in the Revisions snapshot with a Revision Reason Code of 1, signifying a Remission. Remissions can be removed by re-deriving Revisions with the Processing Mode parameter set to 'Revisions and Override Remissions'. Exception LogWhen the Revision snapshot process is run, an Exception Log is created in the Callista standard log tables to record details of students who could not be included in the particular Government Revisions Submission Snapshot due to error.
After running this job, run STAJ8850 to create the submission files. Then run the 'Copy Govt. Stats/Centrelink Files from Secure Area' (STAJ0120) job to copy the extract files from the secure (KEEP) directory to a directory accessible to users. For more information about the VET FEE-HELP Reporting process, see Understanding VET Statistics. This job is accessed via the main menu. |
The Create Government Revision Submission Snapshot block contains: Parameters TabReproduce Log File
Or... Create New Revision
More TabOptional Parameters
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Rules/Notes: Note that original Submission details are not available for this selection until a Completion Date for the submission instance has been recorded in STAF1350, i.e the Completion Date for the submission instance must be set prior to running this job. Log Creation Date is used for re-generating the XML file. The Create File button is used to call the WEBUTIL functionality to create an XML file of the selected log and save it to the user's local file system. The following parameters are mandatory:
The Processing Mode parameter is used to select the type of snapshot to be generated. One of the following values can be selected from the pop-list for this field:
The Previous Log Creation Date is used for re-processing previously excepted students. Exception Log Comment - A comment entered here is included in the Exception Log Key for inclusion in the LOV for the Previous Log Creation Date parameter. Validations:
Also note that exceptions produced by the job can be reported via GENJ1100 - Generate XML file from System Log. |
The eligibitlity rules to determine whether a student/unit is eligible for VET FEE-HELP and therefore needs to be reported are as follows:
(Note: If a student is not eligible then they may be ignored entirely by the reporting process and therefore not listed as an exception.) |
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Create Government Revision Submission Snapshot To create a snapshot, enter the mandatory and optional parameters as required and run or schedule the job. An exception report is generated in landscape format at the completion of the job. |
Rules/Notes: The Exception Report indicates if the VET FEE-HELP Submission Snapshot (STAJ8050) needs to be re-run for a period where new, previously unreported records have been recorded in the VET FEE-HELP REVISION SUBMISSION SNAPSHOT table. |
Last Modified on 28 November, 2006
History Information
Release Version | Project | Change to Document |
13.1 | 1323 - Online Help Consolidation | Added VET sector row to Intro block and updated link. |
12.0.0.3 | 1646 - Skills VIC FEE-HELP Reporting | New page. |