Purpose

To allow the creation and maintenance of Output Destinations for a job within a request, and as an access to the form used to re-send existing output

Subsystem

Job Control & Scheduling

Job Output block

The creation of Output Destinations for jobs may be handled in different ways, depending on how a job's Outputs were defined when the job was created. These are explained in the section Output from Jobs in the Subsystem introduction.

Where permitted, this form allows a user to specify destinations at request time for any Output files which will be produced by a job.

This block mainly provides context information for each numbered Output file defined for a job. The first four check boxs in the block are a group. They are for information only. If the Override Options check box is set, showing that the user is permitted to add or alter destinations for this Output, then the check boxs to the right of it show which destinations may be changed.

The Delete Output check box can be set by the user if the Override Options check box is set. The System will delete the Output file once the information has been sent to its destination(s). It will not be available to re-send.

The Job Run Output button navigates to the Inquire On Job Run Outputs (JBSF5410) form, where existing Output from the Output file and job selected in this block can be re-sent.

This form is navigated to from JBSF5210, via the Job Output button (bottom block).

For example, a job producing class lists has two Output files. The first Output, the class list, is to be printed. The second Output is an advice message that the class list is available, and is to be sent as an email to the class tutor. The printed list has been set up as Job Output Number 1, the email as Job Output Number 2. The destination printer specified for Output 1 is mandatory - this is apparent because the Override Options check box for this Output has not been set.

When the user requests this job for a particular class, he/she needs to supply the appropriate tutor's email address as a destination for Output 2. This is possible because for this Output, the Override Options check box is set, together with the Allow Email check box.

Job Output Destination block

In this block, destinations of different types (Printer and/or Email) can be specified and maintained for the Job Output identified by number in the block above. A 'set' of destination types - Printer and Email shown for one destination number - is a single destination record.

If an Output Destination has been included as an option in the job definition, it is displayed in this block as the default. Such a destination can be changed if the Override check box shows that a user is permitted to do this.

Where a printer is an allowable destination but one has not already been specified with the job, the user's preferred printer is inserted as the default, if this has been set up in the Maintain Person Preferences (SECF0066) form. Access to this form is by zoom from the principal request form, or from a menu.

If the Override Options check box is set

Specifying destination data depends on how the job has been defined. The Override check boxs are the guide to what is permitted for each Output selected. These are the possibilities:

• A single Output can always be directed to several destinations of the same type (for example, to several different printers) by creating a record for each destination
• For Output to different types of destination, the job can be set up in one of two ways:
• It may allow the creation of Printer, Fax and Email destinations in a single destination record, or
• An Output file may have been created for each type of destination, in which case only data of that type can be recorded in the corresponding destination record

Note: The fax Output Destination is under development at present.

For example, a job has an Output file intended for printing. The user wants a copy of this Output to be directed to a printer in the Engineering Faculty. No Output option is specified for the job, but the user has recorded his preferred printer (which is in Student Records) in the Maintain Person Preferences (SECF0066) form. This printer is shown as the default in this block. When he creates a request for this job, he can either:

• Alter the existing record to redirect the Output to the Engineering faculty printer, or
• Leave the default record (Destination Number 1) intact, and create a new record (Destination Number 2) to send a second copy to the faculty printer

The Job Output block contains:

• Output Number
• Output Description
• Override Options check box
• Allow Print check box
• Allow Fax check box
• Allow Email check box
• Request Number
• Job Sequence Number
• Job Name
• Delete Output check box

  Button

• Job Run Output (JBSF5410)

The Job Output Destination block contains:

• Destination Number

Printer sub block

• Printer
• Copies

Email sub block

• Send Person ID
• Email Address

  Button

  • Find Person

Rules/Notes:

To select the context Job Output, and set the Delete Output check box, using the Maintain Request Job Output Destinations form:

• Place the cursor on the number in the Output Number field corresponding to the Output required. Informational details for the selected record are shown to the right
• Optionally, select the Delete Output check box to delete the Output file once information is sent to the required destination(s)

Rules/Notes:

If the Override Options check box is set, then a check mark in Allow Print and/or Allow Fax and/or Allow Email indicates that a user is permitted to add or alter that destination.

To record a new destination or destinations against a Job Output, using the Maintain Request Job Output Destinations form:

• Ensure the Job Output context record is the one required
• Ensure Insert mode
• Printer, if required:
• Select a Printer from the list of values (or enter a valid value)
• Key the number of copies required (defaults to 1)
• Fax, if required:
• Select a Fax from the list of values (or enter a valid value)
• Enter the fax number of the required destination
• Email, if required:
• For people registered in Callista, enter the person's Callista identification in Send Person ID, or use the Find Person (ADMF1211) facility accessed via the button. If recorded, the person's email address is returned in the Email Address field
• For people without an email address recorded in Callista, enter the address in the Email Address field
• Save

Rules/Notes:

The System checks that destinations exist for all specified Job Outputs when a request is submitted.

More than one destination of the same type can be assigned to a single Job Output by creating a separate record for each destination.

Depending on the job specification, it might be permissible to specify all three destination types (Printer, Fax and Email) against a single Output. Alternatively, the job may have been set up with separate Output files for each type of destination. The Override check box will indicate the possibilities for a particular Output.

To modify a destination recorded against a Job Output, using the Maintain Request Job Output Destinations form:

• Ensure the Job Output context record is the one required
• Find the record to be modified
• Modify the record as required
• Save

To delete a destination recorded against a Job Output, using the Maintain Request Job Output Destinations form:

• Ensure the Job Output context record is the one required
• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save