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Purpose |
To identify Potential Graduands for . |
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Subsystem | Graduation | |
Normally Run By | Graduation Administrator | |
Anticipated Frequency | As required | |
Structure | Block | Identify Potential Graduand |
Tab | Parameters | |
More | ||
Result Parameters** |
Identification of Potential Graduands This job identifies potential graduands and creates Potential Graduand records for the identified students with a Graduand Status of POTENTIAL. (i.e. These are students who have yet to complete course requirements.) Potential Graduands identified by this job are automatically transferred to the Potential Graduands (GRDW5300) page where their eligibility to graduate is manually evaluated. If their eligibility is successfully approved, the records are picked up by the GRDJ5600 job. The parameters of this job may include Rules parameters for course and unit set evaluation with an option to use the Predictive Rule assessment mode. Using this job, eligibility to graduate can be determined by using minimum Credit Points or Course Completion rules or both. The job has a time context which depends on a Graduation Calendar. The administrator will select a Graduation Calendar. The identified Potential Graduands’ records will be given this time context. The job will also have a configurable Graduation Calendar parameter which will be used to identify Potential Graduands. The institution will be able to restrict the records identified by the Graduation Ceremony Round. Therefore the job may have two Graduation Calendar parameters. One a configurable search field and the other used to place the identified potential Graduands in a time context. Potential Graduand records produced by this job include two indicators that indicate if the Potential Graduand was created using a Predictive assessment. When Predictive rules is used then the Predictive Rules Indicator is set, and when Predictive credit points is used then the Predictive Credit Points Indicator is set. These The records that are identified will have a status of ‘Not Evaluated’. Important: A default Potential Graduand Outcome Status for the System Potential Graduand Outcome Status of ‘NOT-EVAL’ needs to be defined prior to running this job. See GRDF5200. This job can be scheduled to run ASAP or at later time using Job Scheduler. |
Tabs which limit the search for Potential Graduands Parameters Tab
More Tab
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Rules/Notes: It is recommended that this job is not run with just wildcard (%) parameters set. For each job run, set parameter values to ensure that reasonable numbers of records are processed. The italicised parameters are configurable – they can be made to appear or not – using GRDF1000 - Maintain Graduation Configuration Details. The job parameters are group into three tabs: Parameters, More and Results.
Person IDs - Person IDs separated by commas. Only Person ID Groups created by the user are available for selection Only 'open' Attendance Types are available for selection. Only 'open' Locations are available for selection. Completion Year may be End, Mid or Summer Sector may be HE, VET or null. If Credit Points Predictive Mode is selected, the job will also find any 'Incomplete' Unit Attempts and assign them a Credit Point Assessment Outcome Status of:
The Potential Graduand records will be listed on the GRDW5300 (List) page with one of the above Credit Point Outcome Statuses. Validations include:
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Result Parameters** Tab
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Rules/Notes:
Evaluators can be defined as belonging to the following ‘GRAD-EVAL’ BAPs. Institutions can choose one or more of these:
The selected Org Units will determine the Business Activity Process (BAP) that will be able to evaluate the Potential Graduands. For an example, double degree course such as the Bachelor of Arts/ Bachelor of Laws may have the Course Responsible Org Unit and Course Award Org Units set to be the Evaluators. A workflow can be specified as a parameter to this job. The workflow is used to notify users that Potential Graduands are available to be assessed. The identification function will identify and attach a workflow against identified graduands. |
Last Modified on 08-Dec-2009 3:36 PM
History Information
Release Version | Project | Change to Document |
15.0 | 1722 - Transform 10g to 11g | Added notes about GRDW5300. |
12.1 | 1455 - Online Eligibility to Graduate | New page |