Purpose

To enable the creation and maintenance of institution defined Note Types specific to the Course Structure and Planning Subsystem

Throughout the system, a notes facility is provided to enable additional information to be attached to specific data. Within the Course Structure and Planning Subsystem, notes may be attached to:

• Course Versions
• Course Offerings
• Course Offering Patterns
• Course Offering Options
• Unit Versions
• Unit Offerings
• Unit Offering Patterns
• Unit Offering Options

Note Types enable grouping of notes according to like characteristics, such as content or purpose. This form is used to record and maintain the set of Note Types which may be assigned to course and unit notes.

For example, a Note Type HANDBOOK could be created and used to define those course and unit notes which have been created to facilitate maintenance of the University Handbook.

The Course Structure & Planning Note Type block contains:

• Note Type
• Description

To create a new Note Type using the Maintain Course Structure & Planning Note Types form:

• Enter Insert Mode
• Enter the desired name (or code) of the Note Type in the Note Type field of a blank record
• Enter a meaningful description for the Note Type in the Description field
• Save

To delete a Note Type using the Maintain Course Structure & Planning Note Types form:

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

It is unlikely that Note Types will need to be deleted. If a Note Type has been used in the definition of a note, it cannot be deleted.

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

If a Note Type has been used in the definition of a note , only the description can be modified. This is not recommended unless the change in description is minor and does not affect the meaning of the Note Type. A new Note Type should normally be created.