Field Name or Term

Description

Applying Payments

A term used to indicate ongoing matching of payments to invoices in Callista during an interface cycle.

Auto Payment

Is the term used for a match between payment and invoice (and therefore fee) made automatically by the system, rather than one designated by a customer. See also Designated payment.

Combination, the

Is the term used in the technical documentation to describe the combination of :– an Assessment Period, a particular student, a particular Fee Type, a particular course, a particular debtor (student, loan scheme or sponsor) and payment due date.

Credit Memo

Is used in interface processing to cancel an existing invoice in its entirety.

Customer

In relation to COFI, describes the person responsible for paying an invoice for a student fee. This can be a student, loan scheme or a sponsor.

Debit Memo

Is issued for an approved refund and used in interface processing to clear a credit balance and to create an invoice for refund in the Payables module.

Designated Payment

Is a payment specified by the customer as intended to meet a particular Fee Liability.

External Financial System

Is used to distinguish an institution's Finance System external to Callista, as distinct from Callista's Student Finance Subsystem.

FCCI - Fee Category Calendar Instance

Refer to term in Student Finance Glossary

FCFL - Fee Category Fee Liability

Refer to term in Student Finance Glossary

Fee Liability

Refer to Fee Liability, Liability in Student Finance Glossary

Finalise

Is the term used to set a Fee Period Calendar in the Student Finance Subsystem to a finalised status before the final processing of I_INVOICE_PAYMENT

FTCI - Fee Type Calendar Instance

Refer to term in Student Finance Glossary

Is the Callista interface table used to control and configure COFI. Once established this table rarely needs editing. It contains only one record. It contains details such as: the account code for issuing refunds, if the invoice summary method is to be used for transferring invoice and refund data and the date and time of the last successful invoice batch.

See Technical Documentation for more information.

Installment

Of a Fee Liability refers to the debt owed by or on behalf of a student for a specific fee in a Fee Period, and due on a particular date. It equates to a single record in the Person Payment Schedule. See also Combination

INT prefix

Indicates a table, procedure or other component of COFI.

Invoice

As used by the interface, is a means of transferring summary detail of a debt for a single fee in a Fee Period to the external Receivables module in a format that can be received by that System. It is not used as a request for payment.

Invoice Adjustment

Indicates the creation of a new invoice or a change to an existing invoice, either by issue of an additional invoice for an increased amount, or by issuing a credit memo and a replacement invoice.

Invoice Line 

Used in conjunction with 'invoice'. Invoice refers to header data and 'Invoice Line' to detail. 

Invoice Stream / Payment Stream

Common processing modules to apply payments to invoices can be called from the Invoice and Refund master jobs (the invoice stream) or the Payment master job (the payment stream) after different preparatory work in the respective jobs.

Master Job

Implies a job set up to handle a major processing segment of the interface and comprising several modules. Master Jobs are initiated in Callista's Job Control and Scheduling Subsystem.

Matched Payment

Describes a payment where a relationship has been established (possibly temporarily) with a specific invoice or invoices in the applying payments process.

Payment

Generally refers to payment transactions received by Callista via the i_payment_load table. See also Receipt

Payment Advice Number

Is a number recorded against a student or sponsor for use in identifying a Fee Payment received through a bank.

Payment Hierarchy

Determines the order in which payments are matched to invoices for a customer, if due on the same date.

Payment Stream

See invoice stream / payment stream

Receipt

Reconciliation

An intra System Data Integrity Check.

Refund

Can be made through the External Finance System for System Credit amounts approved in the Student Finance Subsystem.

'Reverse out' an invoice

Is a term used in the documentation to describe the creation of a credit memo to entirely cancel an invoice.

Sponsor Summary Statement

Is a request for payment from a sponsor, for the fees of students being sponsored. See also Invoice, Statement of Account

Statement of Account

Is a request for payment from a student. It provides details of all a student's Fee Liabilities for a Fee Period. See also Invoice, Sponsor Summary Statement

System Credit

Is a calculated amount representing payment in excess of the entire current debt of a student or a sponsor. 

TFN

Tax File Number