Purpose

This report produces correspondence to students informing them of the outcomes of their application for special consideration for each Unit Assessment Item.

Update Process

This process automatically creates a Correspondence Item for those notification letters produced from this report.

Run Details

This job is run:

• After special consideration applications have been reviewed.
• At any time deemed necessary for whatever reason.

This job is run during Assessment Periods to provide students with notification of the outcome of their special consideration applications.

It is recommended that this job be run in batch mode. However, it can be run online, particularly where the report is run with parameters specifying a small data set, such as a specific Person ID or Unit Code.

Refer to the Job Control and Scheduling subsystem for details of scheduling and running batch and online jobs.

The Notification of Special Consideration block contains:

Parameters tab

• Assessment Period
• Teaching Period
• Return Org Unit
• Return Address Type
• Course Responsible Organisation Unit
• Course Location
• Course Mode
• Unit Code
• Person ID
  This parameter allows notification letters to be run for individual students.

  Buttons

  • Find Person
  • Calendar Lookup

More tab (Applications Created Data Range)

• Start Date
  The two parameters (Start and End Date), allow the report to be run for applications that have been RECEIVED within the specified dates.
• End Date
• Introductory Message
• Special Instructions
• Signatory
  This and Signatory Title are free-entry fields similar to comments fields.
• Signatory Title
• Register as Correspondence check box
• Sort Options

Rules/Notes:

Note: The % symbol indicates that the parameter is not considered for processing.

Most parameters in this job are used to refine the data set produced in this report.

There are two text parameters that allow the user to enter data. They are:

• Introductory message.
• Special instructions

Both of these are free text parameter fields that can be defined in the Maintain Job Text form (JBSF4170).

The report is presented in portrait mode.

Where a student has application details for more than one course attempt, all details are included in a single letter provided an outcome has been reported and the details have not been advised in a previous letter.

The student address is aligned so that it appears, when folded, in a window faced envelope.