Purpose

To allow the recording of segments of text to be included in the body of specific reports

As required

System Job block

This form is accessed via the Job Text button (top block) in the Maintain Job Details form (JBSF4110). This button is only active for certain jobs with a System Job Type of REPORT, which have been specifically designed to have text inserted. The job record displayed in JBSF4110 becomes the context record in this block.

Job Text block

For some reports, it is possible to specify pieces of text to be inserted in their report output.

This form is used to record/customise the text to be included in the report's/job's output. Each passage of text is given a description. The description is used to specify the piece of text to include in a specific location within the output. Each text location within the output is represented by a parameter in the report's/job's parameter form.

For example, the job which produces result sheets for the recording of Student Unit Attempt Outcomes (ASSR5310) allows the text appearing on the first page of each set of result sheets to be customised by the institution. In this case, the text is used to provide recording and submission instructions to the assessors completing the results sheets.

Refer to the pictures of ASSR5310 parameter form and typical report output for illustrations of these features.

The System Job block contains:

• Job Name
• Job Type
• Description

The Job Text block contains:

• Description
• Text

Rules/Notes:

To record a new piece of text for insertion in a report or job, using the Maintain Job Text form:

• Locate the job/report in the Maintain Job Details form (JBSF4110) and use the Job Text button to navigate to this form
• Insert a Description of the text to be added. Note that this description will appear in a list of values in the parameter form for the job/report
• Record the text in the text field
• Save

Rules/Notes:

The format and content of the report output in which the text will be inserted should be examined and the text to be inserted should be composed to suit this format and content.

Any number of job text records can be created for a single job/report. When the report/job is run and the Description of one of these records is inserted as a text parameter for the job/report, the corresponding text is placed in a specific position within the job/report output. Second and subsequent parameters within the same report/job will usually be used to insert different pieces of text.

The list of values for each text parameter in a report or job will display all job text records available to the job, regardless of whether they are applicable to the particular parameter.

To modify a piece of text for insertion in a report or job, using the Maintain Job Text form:

• Find the record to be modified
• Modify the description or text as required
• Save

To delete a Job Text record, using the Maintain Job Text form:

• Find the record to be deleted
• Locate the cursor in the description of the record to be deleted
• Delete record
• Save