Purpose

To allow the recording of Non-Enrolled Student Outcomes.

This form is used to record details of student Unit Attempt Outcomes added to the Mark sheet, where the students are not enrolled in the context Unit Offering. However, the student must be 'known' to Callista.

Typically, if a student is not displayed on the result entry screen in the Mark/Grade Entry form (ASSF5330), an attempt will first be made to add the student using the Add Student facility. If that is not possible, because the student is not enrolled in the Unit Offering , then details of their Unit Attempt Outcome may be recorded in this form for later resolution. It is also possible that the student may be enrolled in another offering option of the same unit, in which case their outcome may still be recorded in ASSF5330. The results are described under Recording Results.

The form can be accessed via a menu or by the Add Non-Enrolled Student button in the Enter Mark/Grade form (ASSF5330).

The details recorded in this form can be printed in the Non-enrolled Student Unit Attempt Outcome Report (ASSR06J0) for resolution by an Assessments Specialist.

The Non-Enrolled Student Unit Attempt Outcome block contains:

• Include Resolved Outcomes check box
• Person ID
• Name
• Unit Code
• Version
• Academic Period
• Teaching Period.

More Tab

Course & Unit Details sub block

• Unit Title
• Location
• Unit Mode
• Unit Class
• Course Code.

Outcome Details sub block

• Mark
• Grade
• Grading Schema
• Creation Method
• Resolved check box.

Rollbook Details sub block

• Rollbook ID.

Comments Tab

• Comments

To enter a new non-enrolled student outcome:

• In Insert mode either:
• Enter the known Person ID; or
• Select the Find Person button to display the Find Person screen. Perform a query to retrieve person details. Select OK to return to this form.
• Optionally enter the Course Code. The LOV displays all Course Attempts for the selected student
• Record the unit offering pattern. When the Unit Code is entered, the LOV displays all offering patterns for the unit. Select the required unit offering pattern. If the form is accessed via ASSF5330, the context unit offering pattern is automatically displayed
• More tab. Optionally enter unit offering option details, such as Location and/or Unit Mode and/or Unit Class. If the form is accessed via ASSF5330, the context unit offering details are automatically displayed
• Record the Mark and/or Grade. Entering the grade inserts the relevant Grading Schema details. Otherwise, the Grading Schema LOV displays an aggregated list of grades from all schema associated with the unit offering details entered
• The Creation Method is inserted by the System and indicates how the non-enrolled outcome was recorded - manually keyed or electronic upload process
• Select the Resolved check box when the student's enrolment in this unit has been investigated, resolved and records have been corrected

To update a student outcome where a mark has been entered with a grade when a mark is not allowed (grade definition in ASSF5110 has Record Grade Only check box selected):

• Query for the required student.
• Note: For these students, the comment: 'Student cannot have a mark recorded for this grade' is recorded
• Delete the mark or change the grade to one that allows a mark to be recorded.
• Select the Resolved check box.
• Save

To query existing non-enrolled student outcomes:

• Perform query to retrieve existing records

Selecting the Include Resolved Outcomes check box will return all records in the query including those that have had their Resolved check box selected.

Rules/Notes:

A Mark or Grade must be entered.

A person cannot be added who does not have at least one Course Attempt recorded.