Purpose

To allow the recording of Assessment Items

Subsystem

Assessments

List (for Supplied Materials) (ASSF2123)

Assessment Items are the means to evaluate a student's understanding of a unit. Examples of Assessment Item Types are:

• EXAM
• ASSIGNMENT
• RECITAL
• ORAL
• PERFORMNCE
• PROJECT, etc.

Further information on the use of Assessment Items can be found in Understanding Assessments.

In order for Assessment Items to be associated with students, they must first be linked to students. In Callista, Assessment Items are generally created directly via unit offering patterns using Maintain Unit Assessment Items (ASSF2310), and are inherited by students when they enrol in the unit. They may also be created as 'stand-alone' items (using this form) and then linked to one or more Unit Offering Patterns.

Assessment Items are identified by a unique ID and categorised by assigning an Assessment Item Type. Assessment Item Types are institution defined in Maintain Assessment Types (ASSF0110).

The Assessment Item Type determines whether the Assessment Item sub block is Examinable or Non-Examinable, and also affects the configuration of the form. Different sets of data are collected and different processes assigned for Examinable and Non-Examinable Assessment Items.

The Assessment Item block contains:

• Assessment ID
• Assessment Type
• Examinable check box

The Non-examinable Details sub block:

• Question or Title
• Length or Duration

OR

The Examinable Details sub block (which one is determined by what Assessment Type is selected):

• Short Paper Name
• Paper Name
• Working time
• Perusal Time
• Scheduled check box

• Comments

Buttons

• Supervisor Instructions
• Announcements
• Constraints
• Comments
• Allowable Mtrls
• List (Allowable Materials) (ASSF2123)
• Complete List of All Assessment Item Examination Materials (ASSF2123)
• Assessment Course Types (overlay)
  • Course Type
  • Description
  • Back button
• Non-Allow Mtrls
• List (Non-Allowable Materials) (ASSF2123)
• Assessors (overlay)
  • Person ID
  • Name
  • Primary Assessor check box
  • Assessor Type
  • Location Code
  • Unit Mode
  • Unit Class
  • Item Limit
  • Find Person button
  • Back button
• Supplied Mtrls
• List (Supplied Materials) (ASSF2123)

Rules/Notes:

The Comments field changes title, depending on the button selected underneath it. Buttons:

• Supervisor Instructions
• Announcements
• Constraints
• Comments
• Allowable Mtrls (Materials)
• Non-Allow Mtrls (Non-allowable Materials)
• Supplied Mtrls (Materials)

all change the default 'Comments' field to reflect there own heading, while maintaining the same design

Examinable Assessment Items

If the Assessment Item is examinable, the Examinable check box is displayed.

• Record Mandatory details - Assessment Type and Description. The Assessment ID is inserted upon saving the record.
• Record details of the examination.
• Scheduled check box indicates whether or not the exam is to be scheduled in the Examination Timetabling Subsystem.
• Optionally enter further information in the various comments fields.
• Select the Assessors or Assessment Course Types buttons to access screens where further details can be recorded.

When creating an examinable Assessment Item via the Maintain Unit Assessment Items form (ASSF2310), several details are defaulted. The description, paper name and short paper name are defaulted from the unit title.

Rules/Notes:

Assessment Items cannot be assigned a closed Assessment Type.

Once used in the System, an Examinable Assessment Item cannot be changed to a Non-Examinable Assessment Item.

Perusal time cannot be greater than working time.

Non-Examinable Assessment Items

Where the Assessment Type is a non-examinable item such as ASSIGNMENT, the Non-Examinable block is displayed. Record details of the non-examinable Assessment Item. Mandatory details are Assessment Type and description. The Assessment ID is inserted upon saving the record.

When creating a Non-Examinable Assessment Item via the Maintain Unit Assessment Items form (ASSF2310), the description is defaulted from the Assessment Type description.

Use the Assessors button to invoke the screen in which assessors can be assigned.

Rules/Notes:

Once used in the System, a Non-Examinable Assessment Item cannot be changed to an Examinable Assessment Item.

Assessment Types cannot be assigned Closed Assessment Types.

Buttons

The three List buttons for:

• Allowable Mtrls
• Non-Allow Mtrls
• Supplied Mtrls and the
• Complete List of All Assessment Item Examination Materials button,

all access Maintain Assessment Item Exam Materials (ASSF2123). Use ASSF2123 to create and maintain details of allowed, not allowed and supplied examination materials.

The Complete List of buttons will display all Exam Material Types in ASSF2123

The three List buttons will display information in context to the immediate button to its left.

For example: selecting the Supplied Materials List button will display all Exam Material Types of SUPPLIED in ASSF2123.

The comment fields overlay each other in the one area of the form. Different information can be recorded in the appropriate comment fields available.

Comment buttons are identified by the +/- sign next to the button name. The +/- indicates whether any details have been recorded in the field.

The Assessment Course Types button invokes an overlay block in which Course Types are associated with the selected Assessment Item. Associating a Course Type restricts the application of the Assessment Item to student unit attempts within that Course Type/s only.

Adding or deleting a Course Type here, causes the Action Date (viewed in ASSF2310) for any unit Assessment Items based on this Assessment Item to be changed to the current date.

Callista uses the Action Date to determine if there are any changes to a unit Assessment Item that need to be applied to students enrolled in the unit, via the process Apply Unit Assessment Item Modifications to Student Units (ASSJ3213).

Rules/Notes:

Assessment Items cannot be mapped to closed Course Types.

The Assessors button invokes an overlay block in which assessors are associated with the selected Assessment Item. Assessors are designated an Assessor Type.

The same assessor may be associated with an Assessment Item more than once.

For example, an assessor may exist as a marker for an Assessment Item at Location X and also as a marker at Location Y, but not Location Z.

Assessors are assigned a Location Code and Unit details, though these are not compulsory. Each assessor may also be set an Item Limit indicating the maximum number of Assessment Items they may mark.

The Primary Assessor is allocated as the responsible senior assessor for the Assessment Item. For example, the Unit Moderator or Chief Assessor. It is not Mandatory, but recommended that a Primary Assessor be assigned to each Assessment Item. There is currently no specific functionality that uses this check box.

Rules/Notes:

When setting the Assessors for an Assessment Item, one and only one may be set as the Primary Assessor.

Assessors cannot be mapped to closed Assessor Types.

The same Assessor cannot be entered without restrictions and then be entered with a specific restriction. Consequently an Assessor cannot be entered with a specific restriction and then entered with no restrictions or entered twice with the same details.

An Assessor cannot be restricted on both Unit Mode and Unit Class in the same restriction.

An Assessor may have restrictions on the same location but with differing unit mode or unit class, however, they should not overlap.