Top of RES | Index | Table of Contents | Feedback | ![]() |
RESF3500 - Record Scholarship Details
Purpose |
To record details of all scholarships awarded to students at an institution | |
SubSystem |
Research |
|
Normally Run By | Administration specialist | |
Anticipated Frequency | As required | |
Structure | Blocks | Admission Course Application or (Canditature Admission Course Application) or Student Course Attempt or (Candidture Student Course Attempt) |
Scholarship | ||
Buttons | Scholarship Status Activity (Overlay) | |
Scholarship Application (SCHF1000) | ||
Scholarship Accounts (RESF3510) |
Students can fund their studies through the receipt of various Scholarships. For example, Commonwealth Learning Scholarships. This form enables the recording of any Scholarships awarded to students. The recording of Scholarship Details enables the awarding of multiple Scholarships, which apply over consecutive or concurrent date periods. The Scholarships could come from an external organisation, the government, or from an internal source; they can also have other benefits (in addition to their monetary value) or conditions that apply. For Research Scholarships this form can be accessed from RESF3211 (using the Scholarship navigation button) or directly. For undergraduate scholarships you can only access this form directly from the main menu. The title of the context block is dynamic and will read either 'Candidature - Admission Course Application' or 'Candidature - Student Course Attempt', depending on the Admission/Enrolment status of the Research Candidate or 'Admission Course Application' or 'Student Course Attempt' depending on the Admission/Enrolment status of the undergraduate student. Above the Person ID field, the values derived from the Research Student Indicator View are displayed as a lamp. If more than 22 characters, the result is truncated (...). To view truncated information, select with cursor to navigate and display values that were not initially displayed. Institution-defined
Scholarship Types and their associated details (Description, Org Unit
Code or Person ID) are maintained in RESF31A0. |
The Admission Course Application & Student Course Attempt blocks contains:
The Candidature Admission Course Application & Candidature Student Course Attempt blocks contains:
The Scholarship block contains:
|
Rules/Notes: Validations include:
If fields are accessed directly, they can be queried to retrieve the required student record. When recording details of a Scholarship, Scholarship Type and Start Date must be entered and are the minimum details required.
Research Scholarship details can only be recorded against an existing student. Closed Scholarship Types cannot be entered. Where multiple scholarship entries are made, the same Scholarship Type can only be used if the applicable date periods do not overlap. Where a Scholarship Type has multiple Scholarship Applications within multiple Admission Periods, a LAMP displays the Scholarship Application Status of the latest Admission Period in the top right hand corner of the Scholarship block. A Scholarship Type will have an associated Org Unit Code or Person ID, not both. Once committed, Scholarship Type and Start Date cannot be modified. Warning: If a student has a Government Citizenship/Residence Status of 1, 2 or 3 they can not be given a Scholarship Type mapped to a Government Scholarship Type of 2. Warning: If a student has a Government Citizenship/Residence Status of 4 or 5 they should not be given a Scholarship Type mapped to a Government Scholarship Type of 1. A Student Citizenship Status of 4, 5 or 9 can't have a Government Scholarship where the Commonwealth Scholarship indicator = Y. A Student Status of 110, 111, 112, 201, 202, 250 or 260 can't have a Government Scholarship of 3, 4 or 5. |
Last Modified on 11 December, 2007
Release Version | Project | Change to Document |
10.1 | 1340 -DEST-2007 Pt2 | Updated validations for this form. |