Purpose

Lists the Transaction Details for a Fee Assessment

SubSystem

Finance

The screen is divided into three blocks:

• Fee Assessment - shows the context Fee Assessment for which transactions are displayed in the Fee Statement block (in FINF9100).
• Unit Attempt Details - shows the context unit attempt details for the Fee Assessment block. If the Fee Assessment is course based, this block is disabled.
• Fee Transaction Detail - shows the context transaction details for the Unit Attempt Details block (or the Fee Assessment block if the Unit Attempt Details block is disabled)

This screen can only be entered in context from either the Student Course Fee Inquiry screen or the Student Fee Calendar Inquiry screen. Queries cannot be performed in this block. To retrieve Fee Transaction details for other student Fee Assessments, return to the previous screen (by clicking on the Exit button ) and select another Fee Assessment record or perform a new query there.

Information lamps are displayed at the top of the screen where applicable. These lamps and their meaning are:

• ENCUMBERED - displays when the student currently has an encumbrance of any type. Administrative encumbrances can be checked in the Maintain Basic Person Encumbrance Detail form (ENRF6310). Academic encumbrances can be checked via the Maintain Student Progression Rule form (PRGF6600). A zoom can be created to these forms - access depends on Callista security roles.
• DECEASED - displays where the student has been recorded as deceased.
• Fee Transaction Detail - displays details of all Fee Transactions for the context Fee Assessment. A summary of Fee Transactions for a Fee Assessment can be viewed in the Student Course Fee Statement screen.

This form is accessed through FINF9100, via the Transaction Detail button at the bottom of the form

The Fee Assessment block contains:

• Person ID
  The identification number of a person recorded in Callista. A person may or may not be a student
• Financial Period
  The Financial Period in which the Fee Assessment occurred (includes the following Start and End Date fields)
• Fee Calendar
  The Fee Period in which fees were assessed. FEE-SEM2 01/07/2004 31/12/2004 indicates that fees were assessed in the Semester 2 Fee Period of 2004
• Fee Type
  The type of fee assessed
• Description
  A description of the Fee Type
• Course Code
  The Course Code for the Course Attempt which is the subject of the Fee Assessment. This field is blank where the Fee Trigger Category is INSTITUTN
• Fee Category
  The Fee Category for the Course Attempt. The Fee Category is assigned to the Course Attempt at Admission or Enrolment
• System Fee Type
  The System Fee Type of the selected Fee Assessment. System Fee Types COMSUPPORT (HECS) and TUITION are used by the System to distinguish the fees that must be reported to the Australian Government in DEST returns. A System Fee Type of OTHER is used for non-reportable fees
• Fee Trigger Category
  The System Fee Trigger Category for the selected Fee Assessment. The student will have been assessed for the particular fee when the Fee Assessment routine matched their Course and/or Unit Set and/or Unit(s) to a trigger defined for the fee. Valid values for the System Fee Trigger Category are COURSE, INSTITUTN, UNIT, COMPOSITE and UNITSET

The Unit Attempt Detail block contains:

• Teaching Period
  The teaching period for the unit attempt
• Unit Code
  The unit code for the unit attempt
• Unit Title
  The unit title for the unit attempt
• Student Amount Owing
  The Person Payment Schedule Payment Due Amount less the Sponsored Amount, Loan Amount, Loan Discount Amount and any Student Payments
• Sponsor Amount Owing
  The Person Payment Schedule Sponsored Amount less any Sponsor Payments
• Loan Amount Owing
  The Person Payment Schedule Loan Amount plus Loan Discount Amount, less Loan Payments (including loan discount payments)
• Loan Discount Available
  The Person Payment Schedule Loan Discount Amount less Fee Assessment Transaction Amount where System Transaction Type of HECSHLPLN-D
• Loan Discount Awarded
  The Fee Assessment Transaction Amount where System Transaction Type of HECSHLPLN-D
• Census Date
  The teaching period census date applicable for the Fee Assessment
• Unit Class
  The class for the unit attempt
• Unit Location
  The location code for the unit attempt
• Elected Student Status
  This shows the Elected Student Status defined at the course level and any Student Status defined at the Unit Level as an override. It does not show Student Status Snapshot
• Reported Student Status
  This field will retrieve information from the Student Status Snapshot
  

The Fee Transaction Detail block contains:

• Include Deleted Items check box
  Selecting this check box and performing a query in this block will cause all records which match the query criteria, including those which have been logically deleted, to be displayed. Logically deleted records are generally those which have been reversed. They are identifiable by the presence of a value in the Deletion Date field when the record is selected
• Transaction Date
  The date the transaction was recorded
• Transaction Type
  the System defined type of the transaction. Values and their meanings are:
  • ASSESSMENT - an automatically generated transaction recording a Fee Assessment
  • MANUAL ASS - a manual transaction recording a Fee Assessment
  • TAX DEBT - the amount of tax incurred on an ASSESSMENT, MANUAL ASS or MANUAL ADJ transaction.
  • PAYMENT - a transaction recording a fee payment
  • TAX PYMNT - the amount of the tax component of a PAYMENT transaction
  • DISCOUNT - a transaction recording the application of a discount
  • TAX DSCNT - the amount of tax applicable to the applied discount
  • MANUAL ADJ - a transaction recording a manually entered adjustment
  • RETENTION - a Fee Transaction resulting from a retained amount following a reduction in a liability
  • WRITEOFF - a Fee Transaction recording a debt that will not be pursued
  • TAX WRTOFF - the amount by which tax is reduced as a result of the writeoff of debt
  • DEFERRED - a transaction recording the amount to be reported to Government as deferred Student Contribution Amount
  • REFUND - Payment refund
  • DEDUCTION - Deduction on a refund
  • TRANSFER - Transferred debt
  • TAXTRNSFR - Transferred tax debt
  • DFRD PELS - FEE-HELP (PELS) deferred debt
  • PELS LOAN - FEE-HELP (PELS) loan transaction
  • RET ADJ - Retention of adjustment
  • RET WRTOFF - Retention writeoff
  • BOTPLSLOAN - FEE-HELP (BOTPLS) loan transaction
• Transaction Amount
  The amount, in the displayed currency, which relates to the transaction
• Exchange Rate
  The exchange rate applicable at the time of the transaction. The local currency has an Exchange Rate of 1. Exchange Rates are manually recorded in Callista, the frequency of their recording being determined by the institution
• Effective Date
  The Effective Date of the transaction. This is usually the date the transaction occurred, however assessment transactions may be backdated
• Notification Date
  The date the student was sent official notification of the assessment via a statement of account. Only ASSESSMENT transactions have a date recorded here
• Charge Rate
  The rate at which the assessment was calculated. Only ASSESSMENT transactions have a value recorded here. A Charge Rate is not displayed for a differential Student Contribution Amount assessment. The transaction amount is calculated by multiplying the Charge Rate by the Charge Elements
• Charge Elements
  The number of Charge Elements used in the calculation of the assessment. Only ASSESSMENT transactions have a value recorded here. A Charge Element value is not displayed for a differential Student Contribution Amount assessment. The transaction amount is calculated by multiplying the Charge Rate by the Charge Elements. For example, where a fee is calculated on a PERUNIT basis, a value of 2.000 here means that the Charge Rate per unit must be multiplied by 2 to calculate the assessed amount
• Sponsor Code
  Displays only for PAYMENT Transaction Types, if payment was made by sponsor and for DISCOUNT Transaction Types where sponsorship is 100%
• Deletion Date
  Applies only to displayed records which are logically deleted and indicates the date of deletion. These records are only displayed where a query is performed in this block after the Include Deleted Items checkbox has been selected
• Charge Method
  The method for determining the number of Charge Elements for use in a fee calculation. The options are FLATRATE, EFTSL, PERUNIT, CRPOINT
• Loan Fee
  The Fee Assessment Loan Fee value
• Comments
  Displays comments recorded at the time of the transaction

Rule/Notes:

Return to the previous screen - by clicking on the Exit button .

End your inquiry session - by selecting Exit Forms from the Action menu.

Return to the menu - by clicking on the Exit button, as many times as required, to scroll back through previously viewed screens.