Purpose

To provide a student with a printed Statement of Account (Fees Notice)

SubSystem

Finance

This form takes the cycle of fee processing to the printing of the Fee Notice.

The parameters in this form can be configured in FINF1R00.

An individual version of what is normally a batch process, is immediately executed for the following processes;

• Fee assessment
• Person Payment Schedule
• COFI processing of Invoices and Payments
• Statement of Account Extract,
• Printing of report based on Statement of Account Extract

The Print Parameters block contains:

• Person ID
• Financial Period
• Fee Assessment Period
• Effective Date
• Notification Date

  Button

  • Find Person
  • Prepare Data and Print Statement

The Confirmation of Print block contains:

• Date Sent

  Button

  • Save

Rule/Notes:

An output parameter to the Fee Assessment process - Fee Commencement Date, shows a value for a specified Person, Course and Fee Type. This is required by Commencing Charge Rate Deviation.

Setting up the Print Parameters:

• Enter Person ID. This will cause a name to displayed
• Select a Financial Period from the LOV
• Select a Fee Assessment Period from the LOV
• The Effective Date and Notification Date are generated via the selections from the Financial Period and Fee Assessment Period LOV
• Select a Printer from LOV
• Click the Prepare Data and Print Statement button

Rules/Notes:

If the Student is issued with a Fee Statement, a record of that correspondence is recorded.

Once the Prepare Data and Print Statement button is clicked, at the bottom of the form, a status indicator will be displayed, to show what stage it is executed. If there is a System error, the phase where the error occured will display in the status-line.

As part of running the Prepare Data and Print Statement, a print preview of the Oracle Reports Fees Notice is displayed. The user then has the option to either print to a local printer, or let the printing occur during the job batch processing.

If the report has special FONTS, then the local printer needs to support these FONTS, otherwise the report will print incorrectly. The Batch printer must also support these FONTS.

Confirmation of Print:

This enables the user to record a corresponding Date for when a student recieved or was sent a printed copy of their Fees Notice.