Purpose

To enable the definition of Teaching Delivery Activities associated with a Unit Offering Option

The purpose of this function is to enable the definition of Teaching Delivery Activities associated with a Unit Offering Option. Typically this data will be maintained in an activity-scheduling tool, such as, Syllabus Plus, and then loaded into the System via an interface. However, if required, the data may also be maintained directly using this function.

Unit Offering Option activities are assigned an institution defined Activity Type, such as, Lecture, Tutorial, Practical, etc. (refer to the function Maintain Activity Type). A Unit Offering Option may have more than one activity of the same Activity Type. Each Unit Offering Option Activity will be marked as a Mandatory or Optional activity. A display order (for use in the Self Serve Facility) must be recorded for each Unit Offering Option Activity.

In order for students to be allocated to a Unit Offering Option Activity, offerings of the activity must first be created. The Activity Offering defines the Day, Start Time, Duration. Each Activity Offering has a limit on the number of students that may be allocated to it.

For each Activity Offering the Teaching Week Delivery Pattern of the activity will be recorded.

The following functionality is available from this form via links:

• Staff
• Venue
• Reserve place

The Unit Offering Option block contains:

• Unit Code
• Version Number
• Status
• Unit Status
• Title
• Calendar Type
• Start Date
• End Date
• Location
• Unit Class

The Activity block contains:

• Activity Code
• Activity Type
• Duration
• Min Limit
• Planned Size
• Mandatory check box
• Display Order
• Include Deleted Activities check box
• Description
• Deletion Date

  Button

  • More

The Activity Offering block contains:

• Activity Offering ID
• Day
• Start Time
• End Time
• Venue
• Real Limit
• Published Limit
• Actual Places
• Offered check box
• SSF Avail check box
• Include Deleted Offerings check box
• Description
• Deletion Date

Buttons

• More
• Shared By
• Reserved Places
• Offering Staff
• Offering Venues
• Offering Instances

Rules/Notes:

All buttons invoke an ovelay screen. They do not take you to another form.

For example, clicking on the Shared By button gives you fields:

• Unit Version
• Spread table
• Back button

The Reserved Places button overlay:

• Rank
• Reserved
• Actual
• Description
• Include Deleted Reserved Places check box
• Ignore Sys Cutoof check box
• Closed check box
  • Tabs
• Cohort Restrictions
• Course Restrictions
• Cutoff Date Alias
• Commands
• Explanation
• Deletion

The Offering Staff button overlay:

• Person ID
• Name
• SSF Avail check box
  • Button
    • Comments

The Offering Venues button overlay:

• Venue Code
• Description
• Location Code
  • Button
    • Comments

The Offering Instances button overlay (see left, bottom)

The More button overlay:

• Comments
• Explanation
  • Button
    • Back

• Query a Unit Offering Option ie. query the Unit Code
• Enter the Activity Code
• Enter the Activity Type from the LOV
• Enter the Duration
• Enter the Min Limit
• Enter the Planned Size
• If applicable, check the Mandatory box
• Enter any applicable comments etc, in the field provide when you click he MORE button
• Save

Rules/Notes:

A Unit Offering Option activity cannot be inserted, updated or deleted if the parent Unit Version is inactive.

Cannot insert a Unit Offering Option Activity with a closed Activity Type

Activity Type cannot be updated.

Display order must be unique across Unit Offering Option Activity and Activity Group (CRSF2900).

• Find the record to be modified
• Modify the record as required
• Save

• Enter the Day from the LOV
• Enter Start Time
• End Time will be automatically generated from the Duration field in the Activity block, however this can be overrided by manually entering it in
• The Venue is generated from CRSF2830, which can be accessed through this form via the Offering Venues(+) button
• Enter Real Limit
• Enter Published Limit
• Actual Places are automatically generated in ENRF4200 or in Callista Connect
• Tick the Offered box if it is active
• Tick the SSF Avail box if it is to be available on Callista Connect

Rules/Notes:

The Activity Type of the Activity Offering must match the Unit Offering Option activity.

A Unit Offering Option Activity cannot be inserted, updated or deleted if the parent Unit Version is inactive.

The following System Activity Configuration Date Aliases must be defined before Activity Offering Instances can be defined - Timetable Start Date Alias, Timetable End Date Alias and First Week Date Alias.

An active (not logically deleted) Unit Offering Option activity cannot be linked to an Activity Offering more than once. The Activity Offering may be linked to the Unit Offering Option Activity again provided the previous link has been logically deleted.

The Activity Offering Published Limit must be less than or equal to the real limit.

The Activity Offering Real Limit must be greater than any associated minimum limits for the related Unit Offering Option Activities.

The Published Limit must be greater than the sum of the Reserved Places for this Activity Offering.

Cannot insert an Activity Offering that has been logically deleted.

The End Time must be greater than the Start Time.

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

Changes made to this Activity Offering will impact on shared Unit Offering Option Activity Offering(s).

The Unit Offering Option Activity Offering Offered check box cannot be updated if it is defined as part of an Activity Group.

The Activity Offering Real Limit can not be updated to a value that is less than the total of the Real Limits of the Activity Groups to which it is assigned.

The Activity Offering Start Time, End Time or Instances cannot be updated if it is defined as part of an Activity Group. This is because "clash validation" is performed at the time the Activity Offering is added to an Activity Group, and by changing the Start Time, End Time or Instances, it may cause clashes. The user will have to remove the Activity Offering from the Activity Group before modifying it.

Cannot change Activity Day while Activity Offering instances exist.

You cannot modify the Activity Offering Real Limit, to be less than currently allocated Actual Places.

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

A Unit Offering Option Activity cannot be inserted, updated or deleted if the parent Unit Version is inactive.

Ensure a Unit Offering Option Activity Offering cannot be deleted if they are defined as part of an Activity Group.

Sharing an Activity:

If the user needs to share an activity with another unit after the user has created the activity:

• Open up the other unit
• Create or select an activity
• Then either enter the Activity Offering ID manually, or click on the Select button and use CRSF2820 to find the Activity Offering the user wants to share
• Save

Rules/Notes:

To view the details of a shared Activity Offering, select the Activity Offering, and then click on the Shared By button.

Offering Instances button overlay:

• To allocate Dates, click on the Offering Instances Button
• Select the Dates you require by ticking the corresponding check boxes
• Save