Purpose

To enable the creation and maintenance of institution defined Unit Versions and details relating to the Unit Versions

Unit Version

This form is used to record and maintain details of the Units of Study offered by the institution. Each Unit is defined by numerous attributes. A definition of each attribute is included in the Subsystem Glossary section of this manual. Versions of Units are created when changes to a Unit are considered, by the institution, to be minor. The institution will determine that at some point, the changes to a Unit are of sufficient importance to warrant the creation of a new Unit or a new version of a Unit. Unit Versions are therefore a history of changes made to the attributes of a Unit.

Students enrol in particular Unit Versions.

For example, for a new Unit, current details are entered. These details may be changed. Institution policy may determine that a change has altered the definition of the Unit to the extent that newly enrolling students should enrol in a different Version. This will permit the precise identification of the Unit Version which a student has completed. Institution policy will also determine if changes to a Unit have been of such significance as to warrant the creation of a new Unit.

The Unit Version block contains:

• Unit Code
• Version Number
• Sector
• Title
• Unit Status (LOV)
• Start Date
• Review Date
• Expiry Date
• End Date
• Short Title
• Override Title check box
• Abbreviation
• Unit Level (LOV)
• Unit Internal Course Level (LOV)
• Owning Org Unit (LOV)
• Coordinator
• Assessable check box
• Supp Exam check box
• Repeatable check box
• Award Course Only check box

Tabs

Contact Hours

• Unit of Competency check box
• VET check box
• Total Contact Hrs
• Supervised Contact Hrs
• Duration Limit
• Unit Course Type (LOV)
• Override Contact Hours check box
• Increment
• Minimum
• Maximum

Credit Points

• Enrolled Credit Points
• Achievable Credit Points
• Override Credit Points check box
• Increment
• Minimum
• Maximum

Sub Unit Controls

• Superior Unit check box
• Subordinate Unit check box
• Include superior Unit in Course Completion Evaluation check box
• Include Superior Unit in Load Calculation check box
• Include Superior Unit in VET Govt Enrolment File check box

Buttons

• Sector (overlay)
  • Unit Version Sector block
    • Sector
    • Owning Sector check box
    • Closed check box
    • Back button
• Other Unit Details (overlay)
  • Other Unit Details block
    • Disciplines (CRSF2230)
    • Reference Codes (CRSF2270)
    • Sub-Unit Relationship (CRSF2250)
    • Teaching Responsibility (CRSF2220)
    • Training Package (CRSF22A0)
    • Unit Categories (CRSF2260)
    • Unit Version Rules (CRSF2700)
    • Back button
• Unit Offering (CRSF2310)
• Unit Version Notes (CRSF2280)

Rule/Notes:

The content of selectable items in each Tab block is dependant on what is selected in the Unit Version block. The fields in the Tab blocks (left column), are listed before any field in the Unit Version block is selected. Once fields are selected in the Unit Version block, some fields will not be available or visible.

To create a new unit:

• Enter Insert Mode.
• Enter the code for the new unit in the Unit Code field. (the version number will be set automatically to 1)
• Enter the title of the unit in the Title field.
• Select the appropriate unit status from the list of values (or key a valid value) in the Unit Status field.
• Start Date is entered by the system as the current date. If this is unsuitable, change the start date to the correct date.
• Enter the date at which this unit version should be reviewed in the Review Date field. (optional)
• Enter the date when the unit version will no longer be available for the enrolment of students, in the Expiry Date field. (optional)
• Leave the End Date blank when creating a new unit. See the form specific Rules for more details.
• Enter a short title for the unit in the Short Title field.
• If it is permissible to override the unit title at the student unit attempt level, select the Override Title checkbox. If not, deselect the checkbox.
• Enter an abbreviated title for the unit in the Abbreviation field.
• Select the appropriate unit level from the list of values (or key a valid value) in the Unit Level field.
• Select the appropriate internal course level from the list of values (or key a valid value) in the Unit Internal Course Level field. (optional)
• Complete the unit ownership details by selecting the appropriate Organisational Unit from the list of values (or key a valid value) and selecting the Unit Coordinator. Unit Coordinator is selected using the Find Person form which is invoked when the LOV button is selected.
• Click on the Sector button and select the sector to which this unit belongs.
• The remaining optional fields should be checked (especially those with default values) and the required values entered in them. The remaining fields are:
  • Assessable
  • Supp Exam
  • Repeatable
  • Award Course Only
• Contact Hours tab: Enter the details for these fields:
  • Supervised Contact Hours
  • Duration Limit
  • Unit Course Type
  • Override Contact Hours
  • Increment
  • Minimum
  • Maximum
• Credit Points tab: Enter the details for these fields:
  • Enrolled Credit Points
  • Achievable Credit Points
  • Override Credit Points
  • Override Credit Point Increment
  • Override Credit Point Minimum
  • Override Credit Point Maximum
• Sub Unit Controls tab: Enter the details for these fields:
  • Superior Unit
  • Subordinate Unit
  • Include Superior Unit in Course Completion Evaluation
  • Include Superior Unit in Load Calculation check box
• At this point the unit version may be saved.
• Save any changes made to the unit version.
• Other unit details may be entered by selecting the Other Unit Details navigation button.

Rules/Notes:

When creating a new unit, the unit status must be set to one with a corresponding system unit status of 'PLANNED'. Changing the unit status to one with a corresponding system unit status of 'ACTIVE' is specifically described previously.

• Find and display the Unit Version to be modified
• Make the required changes
• Save

Rules/Notes:

It is unlikely that a Unit Version will be modified other than to correct data which has been entered incorrectly. Changes to Unit Versions in which students are, or have been, enrolled will usually result in the creation of a new version of the Unit.

For changes to other Unit details see the instructions for their particular maintenance forms.

To delete a Unit Version using the Maintain Basic Unit Details form:

• Find the record to be deleted
• Delete Record
• Save

Rules/Notes:

Unit Versions cannot be deleted if they have been used elsewhere in the system. For example, if students have been enrolled in the Unit Version.

It is unlikely that a Unit Version will be deleted other than to remove data which has been entered incorrectly