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CORF2330 - Correspondence Detail
Purpose |
To enable the recording of further details for a Correspondence Item |
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SubSystem | Correspondence | |
Normally Run By | Correspondence Specialist | |
Anticipated Frequency | As required | |
Structure | Blocks | Correspondence Item |
Correspondence Detail | ||
Attachment | ||
Button | Edit (CORF2332) | |
View Attachment |
Correspondence Detail Details of manually issued correspondence items are recorded using the Register Correspondence Item form (CORF2310). System generated correspondence is automatically recorded and can be queried using CORF2310. Copies of actual correspondence can be stored. This is an automatic process (but not a common one) for system generated correspondence. This form enables a copy of the correspondence item referred to in CORF2310 to be stored, retrieved and in rare cases edited. It is used to record the format of the stored item and as an entry point to the editor/viewer for that item. Format types are:
The Edit button invokes:
The View Attachment button allows a user to view attachments that come in with the correspondence. The Back button returns you to either the Register Correspondence Item form or the Maintain Outgoing Correspondence form, depending on which one you invoked this form from. Details of a correspondence item of type SPEC-LET (Special Letter) are recorded in CORF2310. This item is a letter sent to an individual student and we wish to store a copy of the letter on the system. The letter was created in Microsoft Word. In CORF2310, the record is displayed and the Detail button selected. This form, CORF2310 is invoked with the correspondence type of our letter displayed. The record is assigned the format type OLE and saved. The Edit button is selected to invoke CORF2333 where the letter copy is saved. For further understanding of Email procedures, see CORINTR5 This form is accessed using the Detail button of Register Correspondence Item (CORF2310). |
The Correspondence Item block contains:
The Correspondence Detail block contains (paper trail with the Messaging check box selected in CORF2110):
The Correspondence Detail block contains (paper trail with the Messaging check box not selected in CORF2110):
The Correspondence Detail block contains (email trail with the Messaging check box selected in CORF2110):
The Attachment block contains (when the Messaging check box is selected in CORF2110):
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Rules/Notes: Validations include:
The Attachment Block If in the Maintain Correspondence Type (CORF2110), the Messaging check box is not selected, then this block will not display. The View Attachment Button When there is an attachment for the given Correspondence Type, Reference Number and Attachment No., the button can be selected. When there isn't an attachment, the button is disabled. When the button is selected, a new browser window opens showing the content of the attachment. The attachment parameters must consist of the Correspondence Type, Reference Number and Attachment number to be displayed. |
To store a copy of a Correspondence item using the Correspondence Detail form:
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Rules/Notes: Understanding Correspondence describes the entire process of recording correspondence. The Correspondence item must be registered using the Register Correspondence Item form (CORF2310) prior to storing a copy using this form. |
To view a copy of a Correspondence item using the Correspondence Detail form:
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Rules/Notes: |
To edit a copy of a Correspondence item using the Correspondence Detail form:
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Rules/Notes: Copies of Correspondence items should not be edited once they have been sent to students. Only text or OLE items can be edited. |
To delete a copy of a Correspondence item: A copy of a Correspondence item cannot be deleted using this form. Correspondence items (and their copies) can be deleted using CORF2310. This is only possible where no records of students being sent the item exist. Check this in CORF2311. |
Rules/Notes: |
Last Modified on 06 July, 2005