Student Advanced Standing Unit Level Details

ADV4200C - Student Advanced Standing Unit Level Details

Create Advanced Standing Details - ADV4200

Purpose	To allow the creation and maintenance of Unit Level Details associated with Advanced Standing Records of Students
SubSystem	Advanced Standing	HE Sector Information
Normally Run By	Administrator Specialist
Anticipated Frequency	As required
Structure	Blocks	Student Course Attempt Advanced Standing
		SCA Advanced Standing Unit Level
	Tabs	Admin Details
		Basic Details
		Origin Course
		Origin Unit
		Comments
		Status Dates
	Tabs	Unit Details
		Back

SPECIAL NOTE:

This file (ADV4200c) is part three of a three part series of files for ADVF4200. This file explains the screen that appears after selecting the Unit Level Details button. This button appears in the bottom block of ADVF4200.

This section ONLY deals with the Unit Level Details button. For a full description of ADVF4200, see ADV4200A.

Advanced Standing Unit Level is accessed via the Unit Level Details button at the bottom of the block.

There are two types of Advanced Standing recorded in the System:

Advanced Standing in a specified Unit, recorded using the Unit Details screen and
Advanced Standing for a Unit Level, recorded using this screen.

Advanced Standing for a Unit Level recognises that a student has undertaken prior studies or has experience which, while not being equivalent to a specific Unit, has a degree of relevance to the Student's Course Attempt. The prior studies/experience are assessed as being equivalent to a number of Credit Points at a particular Unit Level (or levels). Separate Unit Level Advanced Standing records are created for each combination of Unit Level (in which Advanced Standing is granted) and basis institution.

Unit Level Advanced Standing is Credit toward the student's course progression and completion.

The Rules sections, below, contain important information regarding transactions using this screen. The Notable Effects section, below, details the effects of the various attributes of an Advanced Standing Unit Level record.

The operation of the Advanced Standing Subsystem, including the recording process and use of 'Granting Statuses' is elaborated upon in Understanding Advanced Standing.

Each field is described in detail in the Subsystem Glossary.

For example, a student applies for Advanced Standing in the Bachelor of Arts. The student has previously studied for and been awarded an Arts Diploma. Due to the general overlap of these two courses the student is granted eight level 1 Credit Points as their Advanced Standing in the Bachelor of Arts.

Another student has partially completed a Bachelor of Education at another institution, completing five first year and two second year Units. They have enrolled in the Bachelor of Arts at this institution. It is assessed that the prior study justifies Advanced Standing of eight Credit Points at level 1 and fours Credit Points at level 2.

In both cases the Advanced Standing is recorded in the System against the students' current Course Attempts.

When defining an Advanced Standing the user can select from Granting Statuses (Granting Status) of: APPROVED, ASSESSING, CANCELLED, DECLINED, GRANTED, NOT-APPRVD and REVOKED.

For further insights on the different Granting Status and Dates, see below.

For insights on Advanced Standing see 'Understanding Advanced Standing (ADVINTR3)'. For a glossary of terms, see 'Advanced Standing Glossary (ADVINTR2)'..

This form is accessed from the main menu.

Note: This is only a description of what is shown when the Unit Level Details (Advanced Standing Unit Level) button is selected. See ADV4200A for a full description of other aspects of ADVF4200.

Student Course Attempt Advanced Standing block:

Person ID
Sex
Date of Birth
Course Version

SCA Advanced Standing Unit Level block:

Unit Level (LOV)
Credit Pts
Discipline (LOV)
Institution (LOV)
Granting Status (Pop)
Institution Name
- Admin Details Tab
  - Unit Level Description
  - Discipline Description
  - Created
  - Approved
  - Granted
  - Cancelled
  - Authorised By
  - Crs Grouped check box
  - Not Transferable check box
  - Unit Level Details button
  - Back button
- Basic Details Tab
  - Course Type (LOV)
  - Advanced Standing Source (LOV)
  - Last Year Of Enrolment
  - Completed check box
  - Unit Level Details Button
  - Back button
- Origin Course Tab
  - Origin course Code (LOV)
  - Title
  - Course Type
  - Yr Last Enrolled
  - Completed check box
  - Course Type Description
  - Unit Level Details Button
  - Back button
- Origin Unit Tab
  - Origin Unit Code (LOV)
  - Title
  - Credit Points
  - Contact Hours
  - Year Completed
  - Unit Level Details Button
  - Back button
- Alternate Unit Tab
  - Alternate Unit (LOV)
  - Version
  - Achievable Credit Pts
  - Supervised Contact Hrs
  - optional check box
  - Unit Level Details Button
  - Back button
- Comments Tab
  - General
  - Not Approved
  - Declined
  - Unit Level Details Button
  - Back button
- Status Dates Tab
  - Assessing
  - Approved
  - Granted
  - Not Approved
  - Cancelled
  - Declined
  - Revoked
  - Expired (Expiry)
  - Unit Level Details Button
  - Back button

Buttons

Unit Levels button
Back button

Rules/Notes:

For details of the Unit Details button - Advanced Standing Unit, see ADV4200B.

When Advanced Standing is recorded, any status other than EXPIRED may be set.

For details of Validations see ADVF4200

Changes within this form will have the following notable effects:

Unit Level Advanced Standing adds to a student's studies for completion and progression purposes

For information on the Field Details of Unit Level blocks and tabs, see ADVF2000

Crs Grouped check box. Has no system functionality. It is used for local development reports to, for example, determine how many units of a course a student has undertaken

Granting Status

Depending on what Granting Status is selected, the area after the 'Created' field in the Admin Tab dynamically changes. For example, if ASSESSING was selected as a Granting Status, then the area after the 'Created' date field in the Admin Tab would have an 'Assessing' date field added. The matrix below shows what field/s are displayed, when different Granting Statuses are selected.

Granting Status	Different Date Fields Displayed in the Admin tab
ASSESSING	Created	Assessing	.	.
APPROVED	Created	Approved	Granted	Expiry
GRANTED	Created	Approved	Granted	.
CANCELLED	Created	Approved	Granted	Cancelled
EXPIRED	Created	Approved	Granted	.
REVOKED	Created	Approved	Granted	Revoked
DECLINED	Created	Approved	Granted	Declined
NOT-APPRVD	Created	Not Approved	.	.

The Origin Course and Origin Unit records are not related (even though they are created in one form), therefore, when entering data in one, the other does not need to be populated.

Advanced Standing Origins are maintained in the form, Maintain Advanced Standing Origin (ADVF1190).

Note: Data from the Origin Course Code field in the Origin Course Tab or Origin Unit Code field in the Origin Unit Tab are found in one table, the Advanced Standing Origin Instance Table (ADV_STND_ORIGIN_INSTANCE).

To inquire on the Advanced Standing Details of a student other than the one initially displayed:

Rules/Notes:

A query cannot be performed in this block. It is necessary to select the Back button to return to the Student Advanced Standing screen to inquire on another Course Attempt or another student.

To record Unit Level Advanced Standing Details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

Ensure that the correct Student Course Attempt is displayed in the top block
Enter Insert mode
Enter the Unit Level in which Advanced Standing has been approved (or select from the list of values) in the Unit Level field of a blank record
Enter the number of Credit Points or contact hours of Advanced Standing approved for this level in the Credit Pts (Higher Ed) or Contact Hrs (VET) field
The following data is defaulted:

Granting Status defaults to the configured default value
Created date defaults to the current date (cannot be changed)
Expiry date is calculated from the current date plus the Expiry Date Increment
Authorised By is entered manually (if the Granting Status is set to APPROVED or GRANTED) the first time this form is used in a session. Subsequent entries default to the last recorded authoriser
Advanced Standing institution defaults to the institution defined as such in Advanced Standing Configuration

Amend defaulted data as required.
Update remaining fields as required, i.e:
- Crs Grouped check box
- Not Transferable check box - if ticked, it prevents the Unit or Unit Level details from being transferred during Course Transfer.
- Basic Details Last Year of Enrolment
- Basic Details Crs Type
- Basic Details Completed check box
Select the Comments tab and enter comments if required
Save

Rules/Notes:

When Advanced Standing is recorded, any status other than EXPIRED may be set.

Advanced Standing can be manually changed from APPROVED to GRANTED where the Student Course Attempt Status is INACTIVE, INTERMIT or ENROLLED.

The Grant Advanced Standing job (ADVJ4411), amongst other things, changes the Status of Advanced Standing application records from APPROVED to GRANTED when the Student Course Attempt's Status is ENROLLED only.

Granting Statuses and their use are explained in detail in Understanding Advanced Standing. See also the Grant Advanced Standing job (ADVJ4411).

The rules for modifying records, below, also apply to changes made to default values for a new record

To modify Unit Level Advanced Standing Details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

Find the record to be modified
Modify the record
Save

Rules/Notes:

Granting Statuses and their use are explained in detail in Understanding Advanced Standing. See also the Grant Advanced Standing job (ADVJ4411).

Granting Status changes are constrained as follows:

The Status GRANTED can only be applied to records for an ENROLLED, INTERMIT or INACTIVE Student Course Attempt, using this form.
The Status cannot change to GRANTED after the Census Date
APPROVED records may be changed manually to GRANTED, however, a batch process automatically makes this change when the Student's Course Attempt changes from another status to ENROLLED
The Statuses REVOKED and CANCELLED are applied manually. The Status EXPIRED is applied by the System if the record's expiry date is reached while the Status is APPROVED

The display of dates associated with a record (Created, Assessing, Granted, Revoked, Expiry, Cancelled, Not Approved or Declined) is dynamically configured. Only the dates relevant to the record's Granting Status are displayed

Not Transferable check box - if ticked, it prevents the Unit or Unit Level details from being transferred during Course Transfer.

To delete Unit Level Advanced Standing Details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

Find the record to be deleted
Locate the cursor in the record to be deleted
Delete record
Save

Rules/Notes:

Only Unit Level records with a Granting Status APPROVED can be deleted

Status Dates Conditions

Granting Status	Date field values set (The Status Dates Conditions below: 1 and 2 apply over and above this matrix)
Granting Status	Assessing Date	Approved Date	Granted Date	Cancelled Date	Expiry/Expired Date	Revoked Date	Declined Date	Not Apprvd Date
ASSESSING	If null set to sysdate – else no change	No change	NULL	No change	No change	No change	No change	No change
APPROVED	No change	If null set to sysdate – else no change	NULL	No change	Derive as per current functionality	No change	No change	No change
GRANTED	No change	If null set to sysdate – else no change	Sysdate	No change	No change	No change	No change	No change
CANCELLED	No change	No change	No change	If null set to sysdate – else no change	No change	No change	No change	No change
EXPIRED (set by job ADVJ4412)	No change	No change	No change	No change	Derive as per current functionality	No change	No change	No change
REVOKED	No change	No change	No change	No change	No change	If null set to sysdate – else no change	No change	No change
DECLINED	No change	No change	No change	No change	No change	No change	If null set to sysdate – else no change	No change
NOT-APPRVD	No change	No change	No change	No change	No change	No change	No change	If null set to sysdate – else no change

Status Dates Conditions:.

When a record is updated and the Status has not been altered, then no Dates will be altered.
The Creation Date is only set once when the record is first created – it cannot be updated.

Last Modified on 04 October, 2006

History Information

Release Version	Project	Change to Document
10.1.0.0.0.0	1344 - Advanced Standing Option 2	Add information on changed fields
9.1.0.0.0.0	1187 - Update Help for VET	Add Contact Hrs field