FIELD NAME OR TERM

DESCRIPTION

Correspondence Category

the code of an institution defined correspondence category. Used to define sets of system generated and non system generated correspondence items which are due to be sent to a student.

Correspondence Type

the code of an institution defined type of correspondence. Correspondence types may include system generated documents such as enrolment forms, fee invoices and certificates of results, together with non system generated documents such as university handbooks and teaching and learning materials.

Block When Encumbered indicator

indicates whether generation of the correspondence item is blocked when the recipient is encumbered.

System Generated

specifies whether the correspondence type is system generated or non generated. System generated correspondence types must be linked to one or more correspondence type job outputs.

Reference Number

a system generated reference number that identifies the correspondence item.

Request Job Run Output Reference

applies to System generated correspondence and identifies the job output which produced the correspondence item. This permits the job output to be located and correspondence items to be reproduced.

Calendar Instance Reference

identifies the calendar instance to which the correspondence is related - this usually applies when a calendar instance is specified as a System job parameter but may also be manually recorded here.

Unit Version Reference

identifies the unit version to which the correspondence is related - this usually applies when a unit version is specified as a System job parameter but may also be manually recorded here.

Course Version Reference

identifies the course version to which the correspondence is related - this usually applies when a course version is specified as a System job parameter but may also be manually recorded here.

Detail Format Type

the format in which a copy of a correspondence item is saved.

External Reference

is the file location of a copy of a correspondence item saved externally to Callista.

Tracking ID

the identification number of the tracking item created to monitor this correspondence item.

Tracking Status

the status of the tracking item created to monitor this correspondence item.

 Letter Phrase

 the code of an institution defined phrase, that contains text.

  Letter Parameter

 the code of an institution defined parameter, that is mapped to system defined letter parameters.

  System Letters

 the correspondence type and reference number of a letter. System letters contain institution defined letter parameters, and letter template filenames.

  Letter templates

 the Microsoft Word document used by a system letter, for the creation of correspondence.