Typically, admission applications are received for an admission period and are sorted according to type of application. For example, they may be sorted into award/non-award, postgraduate /undergraduate, fee paying /HECS, domestic/international, or similar groupings to match the admission process categories used by the institution. The applications are processed in these groups.

This form is the starting point in processing the applications. Personal details of applicants are recorded here and in forms accessed via the displayed navigation buttons. Which buttons are displayed depends on how the specialist users have setup each of the admission process categories specified in the session details. Note that some buttons may have bold labels indicating that the entry of that data is mandatory. An admission application is not complete, and a place cannot be offered, until all mandatory items contain data.

The session details are set, for each group of sorted admission applications, by the user. Note that Callista validates course application data against the admission category specified in the session details so that, for example, only courses associated with the admission category can be recorded for the application.

This form is also the starting point for updating existing applications. Existing applications may require addition or modification of details. In particular, existing applications are accessed in order to change the various statuses associated with an application (in ADMF3240 and ADMF3250).

Buttons with bold labels indicate that entry of data in the forms they invoke is mandatory.

Buttons with a plus sign in their label [+] indicate that data has been recorded in the associated form. Those with a minus sign [-] in their label indicate that no data is recorded in the related form.

• An administrative encumbrance lamp displays when the applicant has an administrative encumbrance of SUS_SERV or RVK_SERV.
• An admission process category (APC) lamp displays the APC of an existing course application which has been selected in the Admission Application Summary block, where its recorded APC differs from that of the session details.
• An override commencement period lamp displays the override commencement period of an existing application instance that has been deferred or requested reconsideration. An * appears next to each application instance that has been overridden and the new commencement period is displayed in the right-hand corner of the Admission Application Summary block.

The admission process category specified in the session details is recorded against each application and will override the then current session details should the application be accessed again in a later session.

Rules/Notes:

Record personal details for the new applicant and Save. An ID number is automatically assigned to the applicant. This number remains with the applicant throughout their relationship with the institution. If a person with matching details already exists in Callista, the user receives a warning prior to the record being saved.

Records for people already known to Callista can be queried and displayed by either executing a query using ID number or name or using the Find Person icon and form.

For a new application, select the New Application button to invoke ADMF3240, where course application details can be recorded.

To update an existing application, select its record in the Admission Application Summary block and select the Application button. ADMF3240 is invoked with the relevant record displayed.