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SSFF1300 - Maintain Self Serve Application Data

Purpose

To allow an institution to manage data displayed within Callista Connect web applications.

SubSystem

Callista Connect
Normally Run By Connect Administator Specialist
Anticipated Frequency As required
Structure  Blocks System Self Serve Application

System Self Serve Application Data

 

This form is used to configure the data displayed within Callista Connect's suite of  System Self Serve Applications. These system-defined applications enable users to update and/or enquire on student-specific and generic Callista-held information. Each application is associated with a set of system-defined data items or elements. Institutions can define links for some data items and override field prompts.

For further information, see:

This form is accessed via the main menu.

 

System Self Serve Application block:

  • System Self Serve Application
  • Closed check box
  • Description

System Self Serve Application Data block:

  • Display Order
  • Data Description

Spread Table

  • Prompt
  • Mandatory check box
  • Display Only check box
  • User Change Display Only check box
  • Link Web Element Code (LOV)
  • User Change Web Link check box
  • Null Web Element Code (LOV)
  • Redirect Web Element Code (LOV)
  • Format Mask
  • Data Length
  • Minimum Value
  • Maximum Value
  • Output Datatype (LOV)
  • Checked Value
  • Data Source
  • Web Element Data Source check box
  • Secure check box
  • Display For Users check box
  • System Data Name
  • Conditional Link System Data (LOV)
  • Table Name
  • Column Name

Rules/Notes:

The Mandatory check box on this form will enforce an optional field to Mandatory and vice versa. That is, when the Mandatory check box is selected ‘Y’, the field will be Mandatory. Alternatively, when the Mandatory check box is not selected ‘N’, the field will be optional.

When a new field is created in this form, the Mandatory field will default to ‘Y’ for a NOT NULL field (defined by table.column_name) and ‘N’ for a NULL field (this is the default anyway). This will also apply for a new record created in the database.

The current SELECT application data will have the Mandatory check box field set to ‘N’. This is so no existing functionality is broken.

 

To enable the Withdraw Application button to display in Applicant Portal for the System Self Service Application APAPPLLST, the Checked Value checkbox must be set to Y for 'ALLOW APPLICATION WITHDRAWL'. Alternatively, to disable the button, set the Checked Value checkbox to N.

Perform a query to retrieve a system self serve application.

System Self Serve Application Data (lower block)

Optionally insert a Prompt or update the existing prompt. A Prompt is the label displayed for a data item or field in the application. If a Prompt is not recorded here, Callista Connect will not display one in the application.

A user can also define some 'display only' data items as able to be updated, and vice versa, by selecting/de-selecting the Display Only check box. For example: setting the preferred name field in the PE-PERSON application as updatable, allowing the student to update their preferred name.

The ability to define a data item as display only or not is dependent on the User Change Display Only check box. A system administrator can set this. If the check box is selected, a user can select or deselect the Display Only check box for the data item. If the User Change Display Only check box is not selected, the user is not able to change it.

Some data items have pre-defined system application links. For example, within the system application SCA-CENR (Student Course Attempt Enrolment Inquiry), a link to the System Application SCA-STATUS (Student Course Attempt Status Inquiry) from the data item COURSE ATTEMPT STATUS is defined. The linked application displays a full explanation of each course attempt status.

To activate these links, a Link Web Element Code must be specified. The link web element code must be to a web page containing the linked system application.

A Link Web Element Code may also be specified for application data items without a predefined system application link. These are links to web pages not incorporating system applications, but which contain information related to the context data item. For example, a link from the Data Description 'course code' to a page containing the institution's enrolment guidelines. Such pages may have been created externally or within Callista Connect's Web Administrator. To define these links, a valid Link Web Element Code must be inserted from the LOV.

Next to the Link Web Element Code is the User Change Web Link check box, which is defined by a System Administrator. When selected, a user can change the Link Web Element for the data item by selecting a different link for the Link Web Element Code LOV. When not selected, a user cannot add, update or delete a web link to a data item.

The Null Web Element Code, Format Mask, Data Value, Minimum and Maximum Values, have no functionality in the current release.

A Redirect Web Element Code may be specified to allow a browser  to display an alternative web page while the linked page is loading. The redirected web page usually contains a message notifying the user that a slow loading page is currently being loaded. 

System Administrators set the check boxes for Web Element Data Source, Secure and Display For Users. See the Callista Product Centre - wiki.callista.com.au/display/CPC for more information

The Web Element Data Source check box specifies whether or not the corresponding Data Source is a web element. If it is, application template processing applies logic to ensure that the element is displayed correctly.

The Secure check box specifies whether or not the data item should be protected from normal display. Examples are the OLD PASSWORD and NEW PASSWORD data items in the 'Change Password' application.

The Display For Users check box specifies whether or not the data item is displayed in SSFF1300 for users other than the application owner.

Other information about each System Application Data item is displayed in the spread table. These include the source table and column for the application data.

Rules/Notes:

The display order and descriptions of system application data is system defined and cannot be updated

System application data cannot be inserted or deleted in this form by users other than the application owner.

 

 

 

 

 

 

 

 

 

 

 

All web links in the Link Web Element Code LOV's are created in Web Administrator.

All web pages in the Redirect Web Element Code LOV's are created in Web Administrator.

System application data cannot be updated for closed system applications

Last modified on 12 August, 2015 1:03 PM

History Information

Release Version Project Change to Document
15.0 1408 - PCs 75 & 76 Added note about Withdraw Application button in Applicant Portal.