Purpose

To create the OS-HELP file (and if required, the OS-HELP Revisions file) for submission to DIISRTE.

SubSystem

Statistics

This job enables the creation of the OS-HELP file ('OS' file type) that is reported to DIISRTE and validated through HEPCAT software. It creates a snapshot of the data that is to be included in the extract file so that a record of the reported data is maintained.

It also creates the extract file and saves it to the KEEP directory specified in S_JOB_CONTROL.

This job can also be run with a System Submission Type of REVISION which allows it to process Revision details and produce the OS-HELP REVISION (RO) file.

For insights into Statistics, see the 'Understanding HE Statistics' (STAINTR3) Help page.

This job is accessed via the main menu.

The Create OS-HELP File block contains:

Tab

Parameters

• Submission Year
• System Submission Type
• Submission Number
• Start Date
• End Date

Rules/Notes:

All parameters are mandatory.

To Create a Unit of Study Completions File:

Select the Submission Year, System Submission Type and Submission number, then run the job.

Filenames:

• The file name of the OS-HELP file is: HHHHXXYYYY.PNNNNN
  where:
  • HHHH = Higher Education Provider Code - (Institution Code)
  • XX = File Type abbreviation code - (File Type code is not case sensitive), i.e. OS
  • YYYY = Reporting Year - (must be >=2011)
  • P = Reporting Period - (1 or 2)
  • NNNNN = Submission Number - (00001 – 99999)

  For example, 1234OS2011.100001

• The file name of the OS-HELP REVISION file is: HHHHXXYYYY.PNNNNN
  where:
  • HHHH = Higher Education Provider Code - (Institution Code)
  • XX = File Type abbreviation code - (File Type code is not case sensitive), i.e. RO
  • YYYY = Reporting Year - (always 0000)
  • P = Reporting Period - (always 0)
  • NNNNN = Submission Number - (00001 – 99999)

For example, 1234RO0000.000001

Note: The Submission Number used in the file name is the Submission Number defined in STAF1350 – Government Snapshot Control.

Rules/Notes:

Output is in the format as specified by DIISRTE.

Submission Year, Type and Number combination must exist as a Government Submission Control record with a System Submission Type of OS-HELP or REVISION in STAF1350. There must not be a Completion Date recorded for this record.