A Student Progression Outcome record exists because either a student has failed a Progression Rule Check or a Manual Outcome has been created for that student. Outcomes may be added to a Student Course Attempt as either APPROVED or PENDING Outcomes. This is determined by the setting of the Approve Automatically check box for this Progression Rule Outcome (set when the Progression Rule Outcome is defined using PRGF5214). Where Student Progression Outcomes are created with a Decision Status of PENDING, each must be reviewed and a decision must be made to approve or waive the outcome. These decisions are recorded, for groups of students, using this form.

To retrieve the relevant group of students for each review panel, selection fields are specified in the first block on the form. Student Progression Outcome records are retrieved based on these criteria.

For each record retrieved, information relating to the student (Person ID, Name and the student's current Progression Status), the Failed Rule (Rule or Reference Code and Rule Category) and the Pending Outcome (Outcome Type, System recommended decision and duration if applicable) is displayed in the second block.

A single student may have multiple Progression Outcomes requiring a decision. This can occur when the Progression Rule failed has Multiple Outcomes defined or when the student has failed Multiple Progression Rules. More than one may be approved; however it is possible that these may conflict. Any conflict is not notified for resolution at this point; instead it is notified when approved outcomes are applied to the Student Course Attempt (through running the job PRGJ6800 or through the form PRGF6610).

A Student's Progression Status may be updated after the Decision Status is updated. However where a student has Multiple Progression Outcomes and at least one continues to have a PENDING Decision Status, her/his Progression Status remains UNDCONSID.

The Progression Outcome Selection block contains:

• Org Unit
• Period
• Course Type
• Course Code
• Location Code
• Attendance Mode

  Button

• Retrieve Records

The Student Progression Outcome block contains:

• Person ID
• Name
• Course Version
• Reference/Rule Code
• Outcome Type
• Approve check box
• Waive check box
• Category
• Duration/Duration Type
• Progression Status

  Buttons

• Student Outcome
• Rule Summary
  • Progression Rule summary sub block
    • Rule Category
    • Rule Code
    • Rule Text
    • Message
  • Progression Rule Calendar Type sub block
    • Calendar Type
    • Student Start Period
    • Applications
  • Progression Rule Outcome sub block
    • Failures
    • Outcome Type
    • Duration
• Process
• Error Message

Selecting & Retrieving Student Records:

A combination of the fields available in this block can be used to determine which Student Progression Outcome records are retrieved for review.

Multiple specified criteria should be compatible. Using incompatible criteria may result in the retrieval of no records.

Use the Retrieve Records button to display (in the next block) all Student Progression Outcome records matching the selection criteria and with a decision status of PENDING. (The F7/F8 query keystrokes can also be used.)

Rules/Notes::

Both Org Unit and Period must be specified and are the minimum required selection criteria.

Only Open or Active Codes can be entered. The List of Values only display Active Codes for all fields.

Recording the Decision to Approve or Waive an Outcome:

In the Student Progression Outcome block, each record is displayed with a decision recommendation (either the Approve or Waive check box is pre-set). These recommendations are based on the Rank recorded for the outcome (in defining the Progression Rule Outcome using PRGF5214). The highest ranked outcome (assigned to the Progression Rule application) has the Approve check box selected. All other Outcomes (for the same Progression Rule application) have Waive recommended.

Where the highest ranked outcome has already been approved for this student, any other pending Outcomes are retrieved and displayed with a Waive recommendation. This can occur when the highest ranked Outcome was set to Approve Automatically, so was added as an APPROVED outcome.

When the decision of the review panel differs from the System recommendation, change the check box to reflect this.

• Deselecting the Approve check box automatically sets the Waive check box.
• Deselecting the Waive check box leaves neither check box set. Either set the Approve check box or leave both deselected (which leaves the decision status as PENDING after processing).

Reset the Approve/Waive check boxes only when a review panel requires a different decision from that recommended by the System.

Encumbrance conflicts (resulting from approving two or more Outcomes with associated Incompatible Encumbrances) are not notified as part of this process to update decision statuses. They are trapped and notified during the process of applying approved outcomes (through job PRGJ6800 or using form PRGF6610).

Approve Check box. An indicator which specifies whether the outcome is approved automatically, or created as a recommended (PENDING) outcome that requires approval prior to its application. For example, PROBATION outcomes are frequently approved automatically. By contrast an EXCLUSION outcome is typically subject to consideration (approval) by a committee, prior to application. Setting the checkbox (ticked) approves the outcome automatically

Updating the Records:

Use the Process command button to update the Decision Status of all records retrieved from PENDING to the final indicated status, after this review of records.

To Cancel Processing:

After initiating the updating process, a user is prompted to either confirm or cancel the execution of processing. Choosing to cancel at this point means no change is made to any displayed record.

Unprocessed Records:

To view error messages:

To review the error behind each unprocessed Student Progression Outcome use the Error Message button, with the context student outcome selected. This re-displays the error message for that Student Progression Outcome indicating the validation error that prevented the updating of the decision status.

Unprocessed records remain displayed for correction and reprocessing

Rules/Notes:

Any Student Progression Outcome that cannot be updated has an associated explanatory error message. This can be viewed using the Error Message button.

Incomplete outcomes that cannot be processed may be those that:

• Require the entry of a Course Group, Course, Unit Set or Unit Code
• Require the entry of a restriction value for Attendance Type or Credit Points
• Require duration values and these are missing (this applies to a Suspension Outcome).

Using the Student Outcome button:

Using the Rule Summary:

A Lamp displays in the top right corner of this block indicating to which System element this rule has been linked, in creating this rule application. The four options are CRS TYPE, COURSE, ORG UNIT or STUDENT.

The lower blocks display summary information for all Calendar Types and outcomes currently assigned to this rule application.

A lamp displays in each of these blocks to indicate from where the Calendars and Outcomes have been inherited. This will be one of six options — RULE, CATEGORY or one of the four rule application System elements (as in the first block).

Rules/Notes:

Rule, Calendar and Outcome details displayed in this overlay cannot be edited here.

Calendars displayed here are assigned using one of PRGF1600, PRGF5100 or PRGF5200.

Outcomes displayed here are defined using PRGF5214, accessed from the appropriate application level form (PRGF1600, PRGF5100 or PRGF5200).