Purpose

To derive a Completion Period for a Student Course Attempt (SCA), based on the completion rules for the student's course

SubSystem

Graduation

This job derives a Completion Period for a Student Course Attempt based on the completion rules for the student's course. It can be run for individual students or in bulk for a group of students. It enables the update of an existing derived completion period value or insertion of a value if none previously existed.

This job can be run in either standard or predictive mode (see 'Mode' on 2nd 'More' tab). When run in standard mode, the job only considers granted advanced standing and units passed. When run in predictive mode, currently enrolled units are also considered, with an assumption that they will be passed.

When run in update mode, the Student Course Attempt completion period details are updated with the derived values. When run in test mode, the Student Course Attempt completion period details are not updated with the derived values, however the potential changes are reported.

The process identifies whether or not the student satisfies Course Requirement Rules and then identifies the End Date of the last Teaching Period (i.e. the latest Teaching Period in which the student has one or more enrolled units). From the Teaching Period End Date, the process will look back to find the closest instance of SUM, MID or END Completion Period Date Aliases (as defined in Maintain Admission Calendar Configuration (ADMF02R0)), for the Academic Year. These Date Alias are also included in Maintain Date Alias Instances (CALF0512) against a specific Calendar Instance.

A report of all changes is produced by this job.

This job is accessed from the main menu.

The Update Derived SCA Completion Period block contains:

Parameters Tab

Select Either ...

• Log Creation Date (LOV)

OR ...

• Person ID

OR ...

• Person ID Group (LOV)

Or a combination of the following parameters ...

• Responsible Org Unit (LOV)
• Course Code
• Course Attempt Status (LOV)
• Course Start Date From
• Course Start Date To

  Buttons

  • Find Person (ADMF1211)
  • Find Course (ADMF1220)
  • Calendar

More Tab

• Course Type (LOV)
• Course Location (LOV)
• Course Group (LOV)
• Nominated Completion Year
• Period (LOV)
• Derived Completion Year
• Period
• Country Code (LOV)

More Tab

• Mode
• Test Run check box
• Restrict to Course Allowing Graduation check box
• Exclude Encumbered check box
• Minimum Percentage Required CP Completed
• Sort Order

Rule/Notes:

Validations include:

• Person ID and Person ID Group cannot both be selected
• Percentage of Credit Points for Course Completion, if specified, must be between 1 and 100
• Nominated Completion Year and Period must both be selected or both NULL
• Derived Completion Year and Period must both be selected or both NULL
• Creation Date required when running in immediate mode
• Course Start Date From and To must both be s elected or both NULL

The following are Mandatory (2nd 'More' tab):

• Mode
• Test Run check box
• Exclude Encumbered check box
• Restrict to Courses Allowing Graduation check box
• Sort Order

The Log Creation Date is always created for a particular type - DERIV_COMP