Purpose

To assign Account Codes and corresponding Classification Codes to Organisational Units.

SubSystem

Finance

Disbursement Accounts assigned to Organisational Units receive income from fees distributed across the various budget centres of an institution. Distribution is according to a set of formulas for each Fee Type, and the mechanism for this disbursement is via classifications recorded against formulas and accounts.

An institution's Organisational Units are recorded and maintained in the form ORGF0141. The accounts to receive disbursed income are set up using the form Maintain Fee Posting Accounts, FINF1800 and Classification Codes are recorded in FINF1H00, Maintain Account Classifications.

This is one of two forms that can be used to set up the links between Organisational Units, Accounts and Classification Codes. The other form is Maintain Account Classifications (FINF1H00). The difference is in the grouping - data is entered and displayed by Organisational Unit in this form but by Classification Code in FINF1H00. Once recorded, the same data appears in both forms.

The formulas used to assign income to Organisational Units by Classification are recorded using form FINF7210, Maintain Fee Disbursement Formulae.

This table represents a sample of Fee Posting Accounts due to receive income from a specific fee. The accounts have been recorded against Organisational Units, and a Classification nominated for each account. For each student liable for the fee in a specific Fee Period, the income is divided - according to a set of formulas - across accounts with the relevant Classification Codes.

Scenario:

A Student's Tuition Fee is to be divided across the above Organisational Unit accounts. The formulas recorded for Tuition Fees determine that the fee is divided in the following manner:

• A portion of each fee goes directly to Organisational Units with accounts classified as VC-ADMIN and LIBRARY - in the example, to Student Services, Buildings & Grounds and the Library
• Disbursement to faculties and teaching departments depends on the courses and units studied by particular students. For a student taking an accounting degree, a proportion of their tuition fee will go to the CRSE-OWNER account of the Faculty of Business. (The disbursement for an Arts student would be made to the account classified as CRSE-OWNER in the Faculty of Arts)
• Teaching departments with accounts classified as TEACHING will receive a portion of a Student's Tuition Fee according to their teaching responsibility for the units studied by the student - in this case, the departments of Accounting and Economic

The Organisational Unit block contains:

• Organisational Unit Code
• Start Date
• End Date
• Description
• Organisational Status

The Organisational Unit Account block contains:

• Calendar Type
• Account Code
• Start Date
• End Date
• Status
• Classification Code

Rule/Notes:

The Organisation Unit block can only be used in Query mode. For an Organisational Unit retrieved by query, use this form to

• Record the Account Codes to which Fee Income is to be disbursed in each financial period
• Assign a Classification Code to each account

Rules/Notes:

Form FINF1H00 provides an alternative way to link Organisational Units, accounts and classifications.

Existing data, whether entered in this form or in form FINF1H00, can queried in both forms.

The list of values (LOV) for Account Codes gives all active Disbursement Accounts, as defined in FINF1800.