Purpose

To enquire on the Service choice details recorded by students via Connect.

SubSystem

Enrolments

The primary purpose of this form is to enquire on the Service choice details for Services of Service Type PERSON (as defined in ENRF01Y0). It is also used by administrators to directly maintain Students’ PERSON Service details.

This form is accessed from the menu or from the ‘Services’ button displayed in the ENRF3000 Person screen.

Users have the choice of updating existing records (other than Service Code, Start Date) or inserting new records. When a new Service record is inserted, the Start Date will default to the current date, but may be modified before saving. If a current open-ended Service record with the same Service Code already exists, it is automatically end dated (current date less one day).

When a Service is inserted, a response must be recorded, in one of the following ways:

• When the selected Service has a YES-NO Response Type, a YES or NO response must be recorded in the Use Service field. The Open Question Response field and the Multiple Choice Response block are disabled
• When the selected Service has an OPEN Response Type, a response must be recorded in the Open Question Response field. The Use Service field and Multiple Choice Response block are disabled
• When the selected Service has a MULTCHOICE Response Type, at least one Answer in the Multiple Choice Response block must be selected. The Use Service and Open Question Response fields are disabled.

This function will also include:

• An ‘As at Date’ field – to enable users to restrict the display of Service records to those current, as at the specified date (e.g. the current date). This field will default to NULL (i.e. show all records).  
• A ‘Sort By’ field – to enable users to sort either by Start Date (DESC) / Service Code (ASC) or Service Code (ASC) / Start Date (DESC). The default sort order will be Start Date (DESC) / Service Code (ASC)
• A Question Text button - to display the question text (if defined) for a Service.

For further details on Service choice details recorded by students via Connect, see Record Person Service Selections (SSF_PE_SERVICE) or Maintain Services (ENRF01Y0).

The Person block contains:

• Person ID
• Sex
• Date Of Birth

Button

• Find Person (ADMF1211)

The Person Service block contains:

• Sort By (Pop)
• As At Date
• Service Code (LOV)
• Description
• Response Type
• Use Service (Pop)
• Start Date
• End Date
• Fee Assessable check box
• Open Question Response

Button

• Question Text (Overlay)
  • Question Text
  • Back button

The Multiple Choice Response block contains:

• Answer Code
• Description
• Select check box
• Answer Text

Rules/Notes:

Validations include:

• 'Use Service' value must be specified when the Response Type is YES-NO
• Open Question Response must be specified when the Response Type is OPEN
• At least one Multiple Choice Answer  must be selected when the Response Type is MULTCHOICE
• Cannot select more than one Multiple Choice Answer when the  Response Type is MULTCHOICE and Multiple Choice Selection Type is SINGLE
• When an End Date is inserted, It must be greater than or equal to the Start Date
• The Start Date must be less than or equal to the End Date
• A future start date cannot be inserted
• Service Code dates cannot overlap with an existing Service Code for the person.
• Only Services with a System Service Type of PERSON can be attached to a student.

When the Question Text button is selected, the Question Test overlay appears over the top of the Open Question Response. The Button only is only enabled when the Question Text is not NULL.

The Multiple Choice Response block is only enabled when the selected Service has a MULTCHOICE Response Type, otherwise, this block is disabled.

The Fee Assessable check box is normally only a display field (except it can be used on a person's Service records as a query in the enter-query mode) and reflects whether or not it was selected in Maintain Services (ENRF01Y0).