Purpose

To allow the creation and maintenance of Notes relating to a person

SubSystem

Enrolments

Person block

This is the context block showing the Notes recorded for a person. When this form is entered via a button in another form (Notes button), such as in the Person screen of the Record Enrolments form (ENRF3000), the student shown here is the one selected in the previous form. When this form is entered directly, any person may be inquired upon, however, names are case sensitive and are best avoided as query criteria.

Person Note block

This function allows additional information to be attached to person records in the form of Notes. Notes of many types may be created, each type reflecting the common purpose of the Notes associated with it.

Notes may be created in TEXT format only.

Full instructions and explanations for the use of the Notes facility are covered under Notes Facility in the General System Functions and Facilities section.

For example, Notes of type GENERAL could be created to record Notes relating to a person which are of a general nature.

The Person block contains:

• Person ID
• Sex
• Date Of Birth

The Person Note block contains:

• Person Note Type
• Description
• Note Format Type

  Button

  • Edit Note (GENF0010)

Rules/ Notes:

In order to be able to perform an action (insert, update or delete) on a Person Note, the current user must not have User (in SECF0040) or Role (in SECF0041), Note Restrictions that prevent this action on that particular Person Note Type.