Purpose

To allow institutions to specify what will happen to an application if a student provides a particular response to a question in their online Discontinuation/ Intermission Application

SubSystem

Enrolments

This form enables Institutions to specify what will happen to a student's Discontinuation/ Intermission application where they have provided a particular response to a question (Service Type of discontinue or intermit) defined in ENRF01Y0.

For each each question each answer is displayed and Institutions define the consequence, if this answer is provided on the application.
i.e. Whether the application can be completed via SSF and whether the application can be automatically APPROVED.

This form also enables the user to specify the action required as a result of an application having details in any free text response. For example, an Institution may not want to allow automatic approval of any application where the Student has provided information in a free text field.

This form is accessed in context from ENRF01Y0.

The Service block contains:

• Service Type
• Response Type
• Service Code
• Question Text

The Service Question Answer Check block (MULTCHOICE) contains:

• Answer Code
• Description
• Open Response check box
• Allow SSF Application check box
• Allow Auto Approve check box
• Message Text

The Service Question Answer Check block (YES-NO) contains:

• Answer Code
• Allow SSF Application check box
• Allow Auto Approve check box
• Message Text

The Service Question Answer Check block (OPEN) contains:

• Allow SSF Application check box
• Message Text

Rules/Notes:

Error if SSF application is not selected and message text is not provided.

Warn if Auto Approve is selected when message text has been entered.

To view details for an existing Service:

• Go to ENRF01Y0.
• If the Service is not of Service Type PERSON, then select the Service Type for the Service that you wish to view.
• Move through the Code records until you come to the Service code to be viewed.
• With the Service Code record selected, its associated details will be visible on this form.

Rules/Notes:

This form is not able to be queried, and the Query and Cancel Query buttons in the toolbar are disabled. When F7 is pressed (or ‘Enter’ is selected from the Query menu), the message ‘Queries cannot be performed in this form.’ is displayed and the query is not performed.

The default Service Type of PERSON is displayed on entry to this form, with all PERSON Service Codes displayed in the Service block.
If the Service Type is changed then only the related Service Codes will display. i.e. Selecting the DISCONTINUE Service Type will display just the DISCONTINUE Service Codes and selecting INTERMIT Service Type will display just the INTERMIT Service Codes.

To create a new Service code:

• Go to ENRF01Y0
• Select the Service Type for the Service Code that you wish to create
• Move through the code records until you come to the approximate position where the you want the new Service code to be displayed for students
• Select the Add new record button in the Callista toolbar (or F6)
• The Sequence in the SSF Display Order is adjusted automatically
• Record the code and description.
• Select the required Response Type
• The fields required for the Response Type vary according to the Response Type selected - See the first Rules/Notes section.
• Answers for Multiple Choice Questions can be recorded in the Multiple Choice Answer block. The Text for each answer is recorded in the Answer Text field - See the first Rules/Notes section.

Rules/Notes:

Use the reordering buttons to change the position of the selected record in the display order.