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Aggregate Load Calendars

This section describes:

• Load Calendar Structure
• Relationships Between Load and Attendance Type

  Note: Many of the procedures described here are likely to be performed only by a specialist user.

Load Calendar Structure

Aggregate Load Calendars

Aggregate Load Calendars are Calendars whose specific purpose is to group together two or more Standard Load Calendars so that load can be considered for the combined Calendars rather than for each individual Calendar.

This allows Standard Load Calendars to be created to measure student load in non-traditional Teaching Periods. Standard Load Calendars linked to an aggregate Load Calendar are still used for purposes such as Fee Assessment within a corresponding Fee Period, determination of load contribution of discontinued Unit Attempts and Government statistical reporting. Standard Load Calendars not linked to Aggregate Calendars may be used for all load calculation purposes.

Aggregate Load Calendars can be used to group two or more Standard Load Calendars for purposes such as:

• Fee Assessment - based on aggregate load in a Fee Period corresponding to the Aggregate Load Calendar;
• Point in time derivation of Attendance Type - considering all of a Student's Unit Attempts related to the aggregate period, and
• Enrolment checks and Encumbrance checking at enrolment - where an Aggregate Load Calendar has been linked to an Enrolment Period

This diagram illustrates how an Aggregate Load Calendar (AUTMCENSUS) can be used to group a number of Standard Load Calendars (LD-CAL1A, LD-CAL1B, LOAD-CAL1) to provide an aggregated view of load. Using the Aggregate Load Calendar, Attendance Type, for example, can be determined at the autumn census date (31 March). Load under all three Standard Load Calendars is summed and compared to the Attendance Type load ranges for AUTMCENSUS.

Note: Load apportionment is not recorded for Aggregate Load Calendars. They 'collect' load from their subordinate Standard Load Calendars.

 

Relationship Between Load and Attendance Type

There is a direct relationship between the load incurred by a student and their Attendance Type. Students enrol in a Course Offering Option which is of a particular Attendance Type. They then enrol in units, each of which attracts a specified amount of load. The System calculates the load for a student in two ways for two distinct purposes.

• To report an Attendance Type, for each student, to Government. This Attendance Type is determined by comparing the student's calculated load (for a particular reporting period, load is calculated for all of a Student's Course Attempts across all relevant Teaching Periods using the relevant apportionment factors) to the load ranges defining Attendance Types for the Academic Period.
• To determine the Attendance Type of a course for a particular load period:
  • For comparison with the student's Enrolled Course Attempt Attendance Type. The System makes validation checks to see whether the total load for all load incurring units in which the student enrolled is within the acceptable load range for the Attendance Type of the Course Attempt. The units considered are those in Teaching Periods linked to a standard Load Calendar which is subordinate to the Enrolment Period or units in multiple standard Load Calendars, all of which are subordinate to an aggregate Load Calendar which is subordinate to the Enrolment Period. The Load Calendar used is the one (either standard or aggregate if one exists) with the most recent past 'Load Effective Date Alias' Instance.
  • For Attendance Type related administrative purposes, such as internal fees and charges and library borrowing privileges.

Last Modified on 3 March, 2004