Unit Rule Validation

Unit Rule Validation

The system is able to apply institution-defined rules to validate the enrolment of Student Unit Attempts.

The following rules may be applied to the unit version in CRSF2700:

Co-requisite
Co-requisite (institution wide)
Pre-requisite
Pre-requisite (institution wide)
Incompatible
Incompatible (institution wide)
Translation
Quota

The following rules may also effect a student's enrolment in units.They can be applied System-Wide in RULF2001:

Enrolment Access
System-Wide Enrolment Credit Point Restrictions
System-Wide Unit Enrolment Credit Point Restrictions
System-Wide Unit Enrolment Restrictions
System-Wide Unit

The following rules may also effect a student's enrolment in units.They can be applied to the Course Version in CRSF1700:

Course Unit Enrolment Credit Point Restrictions
Course Unit Enrolment Restrictions
Course-wide Enrolment Credit Point Restrictions
Course-wide Enrolment Restrictions

These rules are checked when changes to a Student Unit Attempt are saved and at least one of the following has occurred:

A new enrolled Student Unit Attempt has been added.
An existing unconfirmed Student Unit Attempt has been confirmed.
A discontinued Student Unit Attempt has been reinstated (has had its discontinuation date deleted).
An enrolled Student Unit Attempt with a rule waived date set has the date deleted (rule waiver removed).

Saving SUA's as INVALID in ENRF3000

When saving unit enrolment changes in ENRF3000, it is possible to save SUAs with a status of INVALID when SUAs breach one or more unit enrolment rules. This can only occur if the SAVE-INVLD step is defined for the context Enrolment Category Procedure Detail and the user has a security role that has access to the step (via ENRF01H0).

Unit rules for all ENROLLED and INVALID SUA’s are first checked, and then the course rules. If a course rule breach is found, the course rule breach details are displayed and no SUAs will be saved as INVALID. Otherwise, if only unit rule breaches are found, all the SUAs in breach (including previous ENROLLED SUAs) will be saved as INVALID (assuming the SAVE-INVLD step exists). A message is displayed advising the number of INVALID SUA’s saved and/or the number of ENROLLED SUA saved as INVALID.

Unit rule breach details are not displayed in the message; however the user can use the Rule Breach Details option in the T-List to view the breach details for a selected INVALID SUA.
This displays the current enrolment rule breach details for INVALID SUAs or displays a message where the SUA no longer fails any rules.

Checking Enrolment Rules in ENRF3000

The Check Rules button is available if the CHCK-RULES step is defined for the context Enrolment Category Procedure Detail in ENRF0192 and the user has a security role that has access to the step (in ENRF01H0).

When this button is clicked, rules are checked for every INVALID and ENROLLED SUA in a similar way to the Bulk Rule Checking job (ENRJ0010) and if an existing INVALID SUA still breaches one or more unit rule(s), no breach details are displayed.

If an existing INVALID SUA no longer breaches any unit enrolment rules, a dialog box advises that the SUA now satisfies unit enrolment rules and the status can be updated to ENROLLED. And gives the user the option of applying or rejecting the change.
After all unit rules checking has been completed, course rules are then evaluated. These rules are checked for each academic period that has at least one SUA with a status of ENROLLED or INVALID. A warning is displayed followed by the rule breach details. Course rule breaches do not affect any SUA status updates that may have occurred.
If no unit or course rule breaches are found, a Message to this effect is displayed.
If at least one SUA is updated to ENROLLED as a consequence of the rule checking, then rules for all the previously checked INVALID SUA are re-checked to determine if they still breach unit rules. However those SUA where the change of status to ENROLLED was previously rejected (within the context Check Rules process) are not rechecked.
If an ENROLLED SUA breaches one or more unit enrolment rules, a dialog box displays the breach details and the user can then either apply the change of status to INVALID or reject the change (status remains as ENROLLED).

Rule Waivers

All rules may be waived for a SUA by clicking on the Waive Rules t-list item in ENRF3000.
Individual Unit rules may be waived in ENRF4180, accessed by clicking on the Wve Unit Rule button in ENRF3000.
Individual Course rules may be waived in ENRF4170, accessed by clicking on the Wve Crs Rule button in ENRF3000.

This rule checking is carried out on-line where an Enrolment Category with unit checking specified as one of its Enrolment Steps is being used.

When online rule checking is not specified as an Enrolment Step (i.e. Rule Checking switched off), Student Unit Attempts where one of the above changes has occurred are checked by an off-line batch process. This batch process provides appropriate reports and, depending on the circumstances, can change the status of Unit Attempts which pass or fail a rule test. The ability to change the status of a Unit Attempt is subject to the following cutoff dates:

Enrolled Rule Cutoff
The last date on which a Unit Attempt Status can be switched from INVALID to ENROLLED as a result of passing a previously failed rule check.
Invalid Rule Cutoff
The last date on which a Unit Attempt Status can be switched from ENROLLED to INVALID as a result of failing a rule check.

Cut-off dates are maintained by the System, or Enrolments, Administrator using the Maintain Enrolment Calendar Configuration form (ENRF01F0).

Previously INVALID Unit Attempts are re-checked when one of the above changes occur, either on-line where this is a current Enrolment Step or by the batch process.

Note: If a subordinate Unit Attempt is validated and can be enrolled, its status will remain INVALID if its Superior's Status is INVALID.

Unit Rule Batch Checking Scenarios

In Scenario 1 and 2, the activities are taking place prior to the Enrolled and Invalid Rule cut-off dates.

Scenario		Outcome
1	A number of students are enrolled in units during an Enrolment session for which the Enrolment Category procedure detail does not include the Enrolment Step CHKVALIDITY (check that a Student Unit Attempt satisfies Unit Rules). Some of these Student Unit Attempts breach pre-requisite, co-requisite and incompatible rules.	All units were successfully enrolled at time of data entry including those which breached Unit Rules. The Bulk Rule checking process ran at a time specified in Job Scheduler. It identified the Unit Attempts which were in breach of Unit Rules and so converted the status of applicable units from ENROLLED to INVALID.
2	Some Student Unit Attempts which have been through the bulk rule checking process are changed by: Waiving the rules for an INVALID Unit Attempt. Granting advanced standing to students with INVALID Unit Attempts, for units which are pre-requisites or co-requisites of those Unit Attempts. Discontinuing pre-requisites or co-requisites of Unit Attempts with status ENROLLED. Revoking previously granted advanced standing in a unit which is a pre-requisite of an ENROLLED Unit Attempt.	The Unit Attempts are immediately changed to ENROLLED. The Unit Attempts change from INVALID to ENROLLED where the rules applying to each Unit Attempt have now been satisfied. The Unit Attempts change from ENROLLED to INVALID. The status of the Unit Attempt changes from ENROLLED to INVALID.
3	The events described in scenarios 1 and 2 are repeated, but after the Enrolled and Invalid Rule Cutoff dates.	The System is unable to change the status of Unit Attempts because this is prevented after the cutoff dates. The Bulk Unit Rules Check Exception Report (ENRR08C0) is automatically produced and provides details of units identified by the rule check process whose statuses are unable to be changed. In each case a message explains why the attempted transaction is an exception.

Last Modified on 8 October, 2010 2:04 PM

History Information

Release Version	Project	Change to Document
13.1	1323 Online Help Consolidation	Removed VET link
11.0.0.0.0.0	1355 - Rules	Added new rules and Saving Rules, Enrolment Rule Checking and Rule Waiver details