Purpose

To allow ownership of a Course Version to be assigned and apportioned to one or more organisational units

Course Version

The Course Version block (context block) displays the current Course Version record (context record) from the Maintain Basic Course Details form. The displayed records in the Course Ownership block are the course owners for the context record.

For example, if Course Version A300 - Bachelor of Arts, version x is selected in the Maintain Basic Course Details form, the Other Course Details navigation button is selected and the Course Ownership navigation button is selected from the displayed navigation buttons, then this form will display A300 - Bachelor of Arts, version x as the context record and any existing Course Ownership records relating to this Course Version will be displayed.

Course Ownership

This block is used to record the organisational unit(s) which own the context Course Version. In general, the owner(s) of a Course Version are responsible for the delivery to students of the course. A Course Version may be owned by more than one organisational unit in varying proportions.

For example, Course Version A300 - Bachelor of Arts, version x is owned by the Faculty of Arts, 100%.

This form is accessed through CRSF1210, via the Other Course Details button, and selecting Ownerships.

The Course Version block contains:

• Course Code
• Version Number
• Course Status
• Title

The Course Ownership block contains:

• Org Unit Code
• Org Start Date
• Description
• Percentage

Rules/Notes:

Assigning ownership of a Course Version to one or more organisational units will permit use of this information elsewhere in the System. In particular, the information may be used in reports and statistics.

To inquire on the course owners of a Course Version other than that initially displayed:

This block does not permit a query to be entered. It is necessary to:

• Return to the Maintain Basic Course Details form
• Select the Course Version for which course owners are required
• Select the navigation button for Other Course Detail
• Select the navigation button for Course Ownership

• Enter Insert Mode
• Select the appropriate owning organisational unit from the list of values (or key a valid organisational unit code) in the Org Unit Code field of a blank record
• If the Course Version is owned entirely by this organisational unit, enter 100 in the Percentage field
• If the Course Version is owned by more than one organisational unit, enter the proportion of ownership of this organisational unit (up to 2 decimal places) in the Percentage field. e.g. One third ownership is entered as 33.33
• Where a Course Version is owned by more than one organisational unit, repeat steps 4 to 6 until the total of all percentages is exactly 100
• Save

Ownership of a Course Version must total 100%.

Course Ownership can only be added against organisational units which are ACTIVE.

Course Ownership cannot be altered once the Course Version has been made INACTIVE.

• Select the record to be modified
• Alter the value in the Percentage field
• If there is only one owning organisational unit, the percentage will now be less than 100. It will be necessary to add another owning organisational unit or return the percentage ownership of this organisational unit to 100
• If there is more than one owning organisational unit, the percentages will no longer total 100. Either adjust the percentages of the other organisational unit(s), add an organisational unit or delete an organisational unit until the percentages again total 100
• Save

The Org Unit Code, Org Start Date and Description fields are protected from alteration. Only the Percentage field can be modified.

To change an owning organisational unit, the existing owning organisational unit must be deleted and a new owning organisational unit added.

Any alteration to ownership percentages must still result in the total of all percentages being exactly 100.

• Ensure that the correct Course Version is displayed in the Course Version block
• Select the desired Course Ownership record.
• Delete record
• If any owning organisational units remain, ensure that their percentages are adjusted to total exactly 100
• Save

If, after deleting an owning organisational unit, any owning organisational units still remain, the percentages for the remaining organisational units must be adjusted until their total is exactly 100.