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CORF2310 - Register Correspondence Item
Purpose |
To allow the recording and viewing of Correspondence Items sent to students |
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Subsystem | Correspondence | |
Normally Run By | Correspondence Specialist | |
Anticipated Frequency | When setting up Correspondence for Year, or as required | |
Structure | Block | Correspondence Item |
Buttons | Find Person | |
Detail (CORF2330) | ||
Sent To (CORF2311) |
This form is used to record and view details of individual Correspondence Items. Details include:
System jobs which generate correspondence, automatically create a Correspondence Item and record the above data. For manually issued correspondence, this data must be recorded manually. Further details of manually issued Correspondence Items may be recorded or viewed in the Correspondence Detail form (CORF2330) accessed via the Detail button in this form. The Sent To button invokes the Outgoing Correspondence Detail form (CORF2311) which displays and records students who have been sent the Correspondence Item. |
The Correspondence Item block contains:
Request Job Run Output Reference sub block
Calendar Instance Reference sub block
Course Version Reference sub block
Unit Version Reference sub block
Other Reference sub block |
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To inquire on one or more Correspondence Items using the Register Correspondence Item form:
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Rules/Notes: System generated correspondence records display information in the Request Job Run Output Reference area of this form. Job Control and Scheduling contains explanations of this data. |
To record details of a manually issued Correspondence Item using the Register Correspondence Item form:
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Rules/Notes: Correspondence generated by System jobs is automatically recorded. Data is entered in this form only for manually issued correspondence. This form is used to inquire on all recorded correspondence, both manual and System generated. |
To modify details of a manually issued Correspondence Item using the Register Correspondence Item form:
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Rules/Notes: Once recorded, it is unusual to modify a Correspondence Item unless some of its detail is incorrect. |
To delete details of a manually issued Correspondence Item using the Register Correspondence Item form:
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Rules/Notes:
Correspondence Items, once created, are not usually deleted, unless they have been created in error.
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Last
Modified on 2 March, 2004