Purpose

To produce a report of changes made to students' records after a government submission. Includes information which would normally have been reported in that submission

SubSystem

Statistics

Institutions are required to report to the ATO, for each affected student, any change in the amount of Student Contribution liability, where the change is due to a change of enrolment, or an administrative error, or a change in an attribute of a unit (e.g. discipline group or its mapping to government discipline group) which occurred after submission of the Student Contribution Due file but which was effective before the submission date.

This job analyses student records to determine those changes which could require reporting to the ATO. Parameters can be selected to report data only where:

• a student's EFTSL has changed
• or a student's statistical details have changed
• or a Student's Status has changed
• or, for any relevant change to a student's data

Previously reported records are ignored.

Records which are reported are flagged as such and 'date stamped' to allow the output from a particular run of this job to be reproduced.

Run Details

This job is run in batch mode only. It is only run for the first and second government submissions in a year.

To identify changes, comparisons are made between 'live' student data as at the date this job is run and student data contained in the Government Submission Snapshot tables as at the date the last Government Submission snapshot for the submission was run. Values which were derived for the Government Snapshot are derived for 'current' data using the same logic as used for the Government Snapshot.

Related/Dependent Jobs

This job uses the most recent Enrolment Statistics Snapshot (STAJ0100) to determine the current reportable unit attempts of a student. It is recommended that STAJ0100 be run immediately prior to this job.

Changes which affect a student's Student Contribution liability are reported. It is recommended that FINJ3001be run prior to running this job to ensure that all student fee liability records requiring re-assessment have been processed.

Reports

Analysis of Post Census Date Changes Report

The Post Census Date Change Analysis block contains:

Tab

Parameters

• Submission
• Previous Job Run Date
• Change Type

Job Parameters

Submission: The submission year and number of the Government Snapshot against which current data will be compared. e.g. 1999/2 refers to the second submission for 1999. Note: Only submission numbers 1 and 2 are used.

Previous Job Run Date: The date, in the format dd/mm/yyyy, on which this job was run previously. When a date is specified, the report resulting from the previous run is rerun. If the job was run more than once on the same date, the reports from each run are combined into a single report.

Change Type: The job can be restricted to report only students with certain types of changes. The change types and their effects are:

• EFTSL - reports changes in ENROLLED units, where a change of units has resulted in a change in total Student Contribution liability, either because of an increase or decrease in EFTSL or a change in Discipline Band
• Student Status - reports changes for students whose Student Status or Differential Student Contribution indicator has changed
• PERSON STATISTICS - reports changes for students whose personal statistics have changed
• ALL - reports all relevant changes to a student's data

Rules/Notes:

The Submission and Change Type parameters must be defined for the job to run. Previous Job Run Date is an optional parameter.

Reports

The primary aim of the Analysis of Post Census Date Changes report is to identify the reason(s) why a student's Student Contribution liability has changed. The report lists data which has changed between the date of the Government Submission, specified as a parameter to this job, and the date this job is run. Previous and current values are shown. Only data with the potential to alter a student's Student Contribution liability is listed. Note that where more than one unit is added to a student, only one is listed in this report.